There’s much discussion around Web 2.0 technologies and using them for business purposes. Will these technologies actually work for your project management practices? How do you define your need for a Web 2.0 tool and choose the right technology? Can simple technologies improve your personal productivity and your team’s effectiveness? This presentation will help you get useful tips and learn from real-life examples how Web 2.0 can influence your day-to-day work.

1. Making Web 2.0 Work for Project Management a presentation by Andrew Filev, author of the Project Management 2.0 blog

2. What do you think of when you hear “Web 2.0”?

3. Here’s what comes to my mind

4. Web 2.0 =fun in personal life +efficiency in business

5. Web 2.0 makes your company more competitive “ 69% of respondents who tried Web 2.0 for their business report that their companies have gained measurable business benefits,including more innovative products and services, more effective marketing,better access to knowledge, lower cost of doing business, and higher revenues.They say it’s a great boost for collaboration and productivity.”

6. How is Web 2.0 different from what we have?

8. notify team

9. update plans

10. remind about deadlines

11. report progressproductivity collaboration

12. Traditional PPM software focus on control complexity tough adoption high costs productivity collaboration

13. Is it possible to turn aproject secretary into a project leader?

14. Fundamental shift in receiving & sharing information “ Web 2.0 represents a fundamental shift toward a more open, flexible and participatory model for creating content, systems and business models. Its application can reduce cost, enhance adaptability and create newbusiness opportunities.” – Gartner

15. Web 2.0 app - emergent social information environment improved sharing contributing participating linking tagging

16. Energizing your project management with Web 2.0

17. Most popular Web 2.0 tools blogs wikis microblogging online file-sharing live group discussions collaborative project management2.0 software supportive communication solutions

18. Blogs: facilitate idea- sharing & feedback Allow team members who otherwise would not have been aware of or invited to participate in a discussion to contribute their expertise and ideas.

19. Intel Blogs@Intel: employees are encouraged to provide their own views on what’s going on at Intel &in the tech world.

20. Wikis: boost accumulation of team’s knowledge Plan meeting agendas, brainstorm on presentations, collect project related documentation & keep it up-to-date, etc.

21. Microblogging: improve instant team communication Ask questions, share links & files, announce issues, get tips & help from peers immediately.

23. Online document collaboration:keep data easily accessible Team members can work on the same document online in real time simultaneously. Data is online and accessible from any computer.

24. Live group discussions: organize hundreds of emails in one thread Correct information, append data, or add your own commentary within a developing conversation.

25. Collaborative Project Management2.0:plug team into planning process

26. Core benefits better communications full insight into your projects less routine work

27. 100 billion emails sent each day team’s mailboxes Email can be unproductive in project communications.

28. Better communications: emailintegration But now there are collaborative PM2.0 tools that integrate with email and streamline project communications.

29. Better communications: built-in tools microblogging wiki Collaborative Project Management Software blog discussions Some of these tools also feature other solutions facilitating communications.

30. Full insight into your projects Project Plans Project Plans Project Plans Project Plans Project Plans Project Plans Project Plans Project Plans Project Plans Project Plans _____ To-do List _____ _____ To-do List _____ _____ To-do List _____ _____ To-do List ________ Project Plans __________ _________ Strategic Plan ____________ ________ Project Plans __________ _________ Project Plans ____________ ______ To-do List _____________ Collaborative project management software merges disconnected to-dos, plans & schedules into a master plan.

31. Less routine work PM 2.0 Tool A collaborative PM 2.0 tool can do dozens of routine operations for the manager.

32. Web-based time tracking: know where your time is going Allows your team members to mark the time they spend on tasks and whole projects and lets you know how your projects are progressing in real time.

33. Supportive communication apps: hear & see your distributed team Video conferencing, internet calling, real-time desktop sharing, etc. allow you to become closer to your distributed team members, customers & partners without spending big $ on business trips & phone calls.

34. How do you choose the right tool?

35. 5 Steps 1. 2. 3. 4. 5. Identify the problem Set the goal Evaluate opportunities Match your team’s ways Evaluate your success

36. 1. Identify the problem: look for the cause, not the consequence

37. 2. Set the Goal: be realistic

38. Voice realistic expectations microblogging service “ We got everyone [at Mahalo] to agree to do 1-3 updates a day and it's taking the level of communication to a new height that we didn't think was possible." Jason Calacanis CEO, Mahalo

39. 3. Evaluate opportunities:explore & experiment There’s no perfect tool that suits any company.

40. 4. Match your team’s ways: fit existing workflow It’s not about the tool, it’s about your team being able to use it.

41. “We are heavy Outlook users and the ability to set tasks by sending emails is a massive time saver for us. As soon as I demonstrated Wrike to our team they were completely sold on its merits, so getting them to use it was easy." Adrian McDonagh, Managing Director, EasyWebRecruitment.com

42. 5. Measure Success: collect feedback

43. Web 2.0 brings new opportunities better communications full insight into projects easier delegation less routine work collecting feedback facilitated idea-sharing effortless data access knowledge accumulation

44. Yes, it may take some effort, but

45. The results will be rewarding Agility Productivity Competitiveness

46. Web 2.0 catalyzes innovations, yet

47. The real driver is you

48. Next actions Innovate Mix & Match Learn by doing Be open to new ideas, as they can make a big difference. Create your own winning Web 2.0 combination. No one can teach you to apply the new technologies better than yourself.

49. Andrew Filev author of the Project Management 2.0 blog http://www.wrike.com/projectmanagement CEO at Wrike, Inc. +1 (650) 318-3551 www.wrike.com