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©Chartered Technofunctional Institute
Overview of Accounts Payable
www.technofunc.com
Learn the concept of
Accounts Payabl...
Accounts Payable Definition
• Accounts payable is the amount owed for the purchase
of goods or services at a specific date...
Define Accounts Payable
©Chartered Technofunctional Institutewww.technofunc.com
UTILIY COMPANIES
Provides 
Services
Accoun...
Accounts Payable Description
©Chartered Technofunctional Institutewww.technofunc.com
Accounting Entry
Sub Ledger
Process
D...
Accounts Payable Journal Entry
©Chartered Technofunctional Institutewww.technofunc.com
When Goods Are Received:
Dr Invento...
Subsidiary Ledgers – AP Ledger
Imagine what the size of your General Ledger would be if
you have 8000 different suppliers ...
Receive 
Goods
Account Payable Process
©Chartered Technofunctional Institutewww.technofunc.com
Issue 
PO
Inspect 
Goods
PO...
Accounts Payable Department
The business
department that is
responsible for
making payments
owed by the company
to supplie...
TECHNOFUNC
©Chartered Technofunctional Institutewww.technofunc.com
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AP Overview PDF/PPT Accounts Payable

  1. 1. ©Chartered Technofunctional Institute Overview of Accounts Payable www.technofunc.com Learn the concept of Accounts Payable Process and its role in any automated accounting package including ERP’s. Understand the key functional areas of Accounts Payable.
  2. 2. Accounts Payable Definition • Accounts payable is the amount owed for the purchase of goods or services at a specific date. It is the money that a company owes to vendors for products and services purchased on credit extended in the normal course of business. • As a general practice suppliers offer to their customers credit, which is an payment arrangement to pay for a product or service after it has already been received. • Accounts Payable is presented as Current Liabilities under the Liability section of the Balance Sheet. It represents a negative cash flow for the company. Accounts payable are often referred to as "payables". • Accounts Payable is considered as Current Liability, meaning that it is a short term credit extended to the business expected to be fulfilled in less than a year. ©Chartered Technofunctional Institutewww.technofunc.com
  3. 3. Define Accounts Payable ©Chartered Technofunctional Institutewww.technofunc.com UTILIY COMPANIES Provides  Services Accounts Payable For Customer Makes Payment Raises   Invoices
  4. 4. Accounts Payable Description ©Chartered Technofunctional Institutewww.technofunc.com Accounting Entry Sub Ledger Process Department
  5. 5. Accounts Payable Journal Entry ©Chartered Technofunctional Institutewww.technofunc.com When Goods Are Received: Dr Inventory Account A/c Cr Accounts Payables A/c When Payment is Made: Dr Accounts Payable A/c Cr Cash/Bank A/c
  6. 6. Subsidiary Ledgers – AP Ledger Imagine what the size of your General Ledger would be if you have 8000 different suppliers sending you more than 2000 items that you trade in? Subsidiary Ledgers help manage and store specific information regarding each of the control accounts in your GL. and Sub Ledger for AP is called AP Subsidiary Ledger. ©Chartered Technofunctional Institutewww.technofunc.com • Manage Suppliers and PaymentsAccounts Payable • Manage Customers and ReceiptsAccounts Receivable • Manage Item Prices and MovementsInventory • Manage Cash and its reconciliation with BankCash Management
  7. 7. Receive  Goods Account Payable Process ©Chartered Technofunctional Institutewww.technofunc.com Issue  PO Inspect  Goods PO  Match Enter  Invoice Receipt Match Make  Payment Release Payment Bank  Recon
  8. 8. Accounts Payable Department The business department that is responsible for making payments owed by the company to suppliers and other creditors is also often referred to as Account Payable (AP). ©Chartered Technofunctional Institutewww.technofunc.com
  9. 9. TECHNOFUNC ©Chartered Technofunctional Institutewww.technofunc.com Thank you for watching/downloading our training material. Users are free to download the material for their personal use only. Commercial use is strictly prohibited without prior permission from the Chartered Technofunctional Institute. If you need copies of this material for corporate training or commercial use please contact info@technofunc.com for further details All Videos are available at www.technofunc.com for free
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AP Overview PDF/PPT Accounts Payable

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