1. Electronic Accounts Payables Processing NEW ENGLAND CHAPTER

2. Electronic Accounts Payables Processing 437 Turnpike StreetCanton MA 02021 www.databankimx.com Richard PigottSenior Account Executive Accounts Payable & Shared Services Faster, Better, Cheaper. Processing and Filing Vendor Invoices Electronically—Where to Start and Where you can go. NEW ENGLAND CHAPTER

3. Electronic Accounts Payables Processing 1980 2000 2011 NEW ENGLAND CHAPTER

4. Electronic Accounts Payables Processing Microfilm/Microfiche 1980 2000 2011 NEW ENGLAND CHAPTER

5. Electronic Accounts Payables Processing Scanning/Imaging 1980 2000 2011 NEW ENGLAND CHAPTER

6. Electronic Accounts Payables Processing Web Based Solutions 1980 2000 2011 SaaS/CloudWeb Based DM NEW ENGLAND CHAPTER

7. Electronic Accounts Payables Processing This Day in History? NEW ENGLAND CHAPTER

8. Electronic Accounts Payables Processing This Day in History March 10th 1876 Alexander Graham Bell – The First Long Distance Telephone Call was Made NEW ENGLAND CHAPTER

9. Electronic Accounts Payables Processing This Day in History March 10th 2011 March 10th 1876 Alexander Graham Bell – The First Long Distance Telephone Call was Made Steve Jobs - Smart Phones Can Text, Email, Web, Video Chat NEW ENGLAND CHAPTER

10. Electronic Accounts Payables Processing What is an Invoice? NEW ENGLAND CHAPTER

11. Electronic Accounts Payables Processing Today March 10th 2011 March 10th 2011 From Paper… NEW ENGLAND CHAPTER

12. Electronic Accounts Payables Processing Today March 10th 2011 Insert Your Date Here March 10th 2011 From Paper… …to Paperless! NEW ENGLAND CHAPTER

13. Electronic Accounts Payables Processing Today March 10th 2011 Insert Your Date Here March 10th 2011 From Paper… …to Paperless! NEW ENGLAND CHAPTER

14. Electronic Accounts Payables Processing There are Tools Available to Help NEW ENGLAND CHAPTER

15. Electronic Accounts Payables Processing What percentage of your invoices are paper? NEW ENGLAND CHAPTER

16. Electronic Accounts Payables Processing What percentage of your invoices are paper? Less than 25 % paper NEW ENGLAND CHAPTER

17. Electronic Accounts Payables Processing What percentage of your invoices are paper? Less than 25 % paper 25 – 50% paper NEW ENGLAND CHAPTER

18. Electronic Accounts Payables Processing What percentage of your invoices are paper? Less than 25 % paper 25 – 50% paper 50 – 75% paper NEW ENGLAND CHAPTER

19. Electronic Accounts Payables Processing What percentage of your invoices are paper? Less than 25 % paper 25 – 50% paper 50 – 75% paper 75 – 100% paper NEW ENGLAND CHAPTER

20. Electronic Accounts Payables Processing Basic Terminology NEW ENGLAND CHAPTER

21. Electronic Accounts Payables Processing Scanning/Imaging Converting paper based documents into computer-readable images such as TIFF or PDF files. NEW ENGLAND CHAPTER

22. Electronic Accounts Payables Processing Indexing A descriptive piece of data associated with an image for retrieving that specific image from the storage. - vendor name, invoice number, invoice date - NEW ENGLAND CHAPTER

23. Electronic Accounts Payables Processing Back-End Imaging Imaging invoices for archival purposes once they have been processed on paper, allowing for fast document retrieval and requiring no physical storage space. NEW ENGLAND CHAPTER

24. Electronic Accounts Payables Processing Front-End Imaging Imaging invoices once they arrive which eliminates the need for paper documents at the start of the process. NEW ENGLAND CHAPTER

25. Electronic Accounts Payables Processing OCR Optical Character Recognition is the ability to recognize and convert text into computer-readable data. NEW ENGLAND CHAPTER

27. Unstructured = vendor invoices - NEW ENGLAND CHAPTER

28. Electronic Accounts Payables Processing EDI Electronic Data Interchange is the computer-to-computer exchange of routine business data in standard data formats. NEW ENGLAND CHAPTER

29. Electronic Accounts Payables Processing E-Invoice An e-invoice is an invoice which is sent and received electronically. This can be done via email, the Internet, or an electronic form. An e-invoice can be as simple as an Excel invoice template. NEW ENGLAND CHAPTER

30. Electronic Accounts Payables Processing Document Management System Electronic system designed to organized and manage documents. These documents are usually organized with software, which provides users with the ability to access, share, secure and centrally store the documents. Document management systems handle tedious tasks such as archiving, distribution, and delivery of documents. NEW ENGLAND CHAPTER

31. Electronic Accounts Payables Processing Workflow System The automation of a business process which uses electronic systems allowing the flow of work between individuals to be defined and tracked; moving information in electronic form according to defined processes; tracking the process of creating, reviewing and distributing documents for action. NEW ENGLAND CHAPTER

32. Electronic Accounts Payables Processing Software-as-a-Service (SaaS) Software as a Service (SaaS) is a software distribution model in which applications are hosted by a vendor or service provider and made available to customers over a network, typically the Internet. NEW ENGLAND CHAPTER

33. Electronic Accounts Payables Processing ERP System Short for Enterprise Resource Planning, a business management system that integrates all facets of the business, including planning, manufacturing, accounting, sales, human resources, customer service and marketing. NEW ENGLAND CHAPTER

34. Electronic Accounts Payables Processing Integration In electronic records: (1) Combining various pieces of hardware and software, often acquired from different vendors, into a unified system; (2) Combining computer programs into a unified software package so that all programs can share common data. NEW ENGLAND CHAPTER

35. Electronic Accounts Payables Processing Processing Facts NEW ENGLAND CHAPTER

36. Electronic Accounts Payables Processing Building a Business Case NEW ENGLAND CHAPTER

37. Electronic Accounts Payables Processing How many days does it take for an invoice to be paid? NEW ENGLAND CHAPTER

38. Electronic Accounts Payables Processing The Cost to Process an Invoice NEW ENGLAND CHAPTER

39. Electronic Accounts Payables Processing Pressures Driving Focus on A/P Improvement NEW ENGLAND CHAPTER

40. Electronic Accounts Payables Processing Breakdown of Invoices Via Receipt Method NEW ENGLAND CHAPTER

41. Electronic Accounts Payables Processing Challenges in the Invoice Management Process NEW ENGLAND CHAPTER

42. Electronic Accounts Payables Processing Top Automation Goals NEW ENGLAND CHAPTER

43. Electronic Accounts Payables Processing Adoption of Imaging Technologies NEW ENGLAND CHAPTER

44. Electronic Accounts Payables Processing Adoption of Workflow Technologies NEW ENGLAND CHAPTER

45. Electronic Accounts Payables Processing Benefits of Invoice Automation NEW ENGLAND CHAPTER

46. Electronic Accounts Payables Processing Legality of Electronic Records NEW ENGLAND CHAPTER

48. IRS 1.15.6.1

49. Uniform Rules of Evidence

50. Federal Rules of Civil Procedure (FRCP)

51. Family Educational Rights & Privacy Act (FERPA)

52. Sarbanes-Oxley (SOX)

53. Health Information Portability & Accountability Act (HIPAA)

54. Gramm-Leach-Bliley (GLBA)

55. MA State Privacy Law 201 CMR 17

56. E-SIGN ACTNEW ENGLAND CHAPTER

57. Electronic Accounts Payables Processing Processing Options NEW ENGLAND CHAPTER

58. Electronic Accounts Payables Processing Solutions Come in Many Flavors NEW ENGLAND CHAPTER

60. Allows for instant access

61. Centralized storage

62. Reduces labor costs

63. Streamlines audits

64. No more Y/E shift

65. Free up spaceNEW ENGLAND CHAPTER

67. Allows for instant access

68. Eliminates files from the start

69. Email invoices for approval

70. Enter invoice from imageThis works with a low-mid volume of invoices and provides simple controls for approvals. NEW ENGLAND CHAPTER

72. Allows for better control

73. Low start-up costs

74. Provides visibility to invoices

75. Simple button click to approve

76. Easy to implementApprovers must remember to login and review invoices for approval. NEW ENGLAND CHAPTER

78. Provides complete visibility

79. Code invoices

80. Catch duplicate invoices

81. Improves cycle times

82. Reduces processing costsProvides instant visibility and control to the entire approval process. NEW ENGLAND CHAPTER

84. Eliminates manual data entry

85. Fully automated

86. Reduces CostsNot all suppliers have the technical resources needed to support EDI transactions. NEW ENGLAND CHAPTER

88. Extract header data and line-items

89. Paper, email, forms,

90. Match line items to PO tables

91. No more keying errors

92. Reduces labor to enter invoicesEliminates the need for manual data entry into the accounting system. NEW ENGLAND CHAPTER

93. Electronic Accounts Payables Processing Intelligent OCR Overview NEW ENGLAND CHAPTER

94. Electronic Accounts Payables Processing Automated Workflow NEW ENGLAND CHAPTER

95. Electronic Accounts Payables Processing Workflow: Automation of a Business Process NEW ENGLAND CHAPTER

96. Electronic Accounts Payables Processing Is your AP process documented? NEW ENGLAND CHAPTER

98. Complete visibility into the payables process

99. Eliminate manual touch points

100. Perform 2-3 way matching

101. Improve exception handling

102. Catch duplicate invoices

103. Prevent fraud

104. Reduce processing costsNEW ENGLAND CHAPTER

105. Electronic Accounts Payables Processing Exception Handling Exception invoices cost companies 3 times more to process than regular invoices because of the amount of resources it takes to resolve any issues. NEW ENGLAND CHAPTER

106. Electronic Accounts Payables Processing Three Stages of Workflow NEW ENGLAND CHAPTER

107. Electronic Accounts Payables Processing Three Stages of Workflow Discovery NEW ENGLAND CHAPTER

108. Electronic Accounts Payables Processing Three Stages of Workflow Discovery Configuration NEW ENGLAND CHAPTER

109. Electronic Accounts Payables Processing Three Stages of Workflow Discovery Configuration Implementation NEW ENGLAND CHAPTER

110. Electronic Accounts Payables Processing Workflow Visibility & Status Reports NEW ENGLAND CHAPTER

111. Electronic Accounts Payables Processing Multi-Level Approvals NEW ENGLAND CHAPTER

112. Electronic Accounts Payables Processing Email Reminders and Notifications NEW ENGLAND CHAPTER

113. Electronic Accounts Payables Processing Invoice Approval Screens NEW ENGLAND CHAPTER

114. Electronic Accounts Payables Processing Multi-Level Approvals NEW ENGLAND CHAPTER

115. Electronic Accounts Payables Processing Invoice Approval Screens NEW ENGLAND CHAPTER

116. Electronic Accounts Payables Processing Multi-Level Approvals NEW ENGLAND CHAPTER

117. Electronic Accounts Payables Processing Integration with ERP Systems NEW ENGLAND CHAPTER

118. Electronic Accounts Payables Processing Invoice Approval via Workflow NEW ENGLAND CHAPTER

119. Electronic Accounts Payables Processing Where to Start? NEW ENGLAND CHAPTER

120. Electronic Accounts Payables Processing In-House or Out-Source NEW ENGLAND CHAPTER

121. Electronic Accounts Payables Processing Questions to Ask Before Making a Decision NEW ENGLAND CHAPTER

122. Electronic Accounts Payables Processing Software Solutions NEW ENGLAND CHAPTER

123. Electronic Accounts Payables Processing Software-as-a-Service (SaaS) NEW ENGLAND CHAPTER

124. Electronic Accounts Payables Processing Benefits of Outsourcing NEW ENGLAND CHAPTER

125. Electronic Accounts Payables Processing So Why Haven’t More Companies Adopted NEW ENGLAND CHAPTER

126. Electronic Accounts Payables Processing So Why Haven’t More Companies Adopted NEW ENGLAND CHAPTER

129. Lack of Business CaseNEW ENGLAND CHAPTER

131. Lack of Business Case

132. Not Sure Where to StartNEW ENGLAND CHAPTER

134. Lack of Business Case

135. Not Sure Where to Start

136. Availability of ResourcesNEW ENGLAND CHAPTER

138. Lack of Business Case

139. Not Sure Where to Start

140. Availability of Resources

141. Resistant to ChangeNEW ENGLAND CHAPTER

142. Electronic Accounts Payables Processing Proven Solutions NEW ENGLAND CHAPTER

143. Electronic Accounts Payables Processing Deliver Efficiencies, Savings and Results! NEW ENGLAND CHAPTER

144. Electronic Accounts Payables Processing Good for the Environment NEW ENGLAND CHAPTER

145. Electronic Accounts Payables Processing Where to Find More Information IAPP Website Linkedin (IAPP Group) Paystream Advisors Aberdeen Group White Papers Webinars Internet Do your homework… NEW ENGLAND CHAPTER

146. Electronic Accounts Payables Processing White Paper NEW ENGLAND CHAPTER

147. Electronic Accounts Payables Processing NEW ENGLAND CHAPTER

148. Electronic Accounts Payables Processing Richard Pigott DataBank IMX 781-830-2500 x6877 rpigott@databankimx.com www.databankimx.com Invite me to connect: www.linkedin.com/in/richardpigott

149. Electronic Accounts Payables Processing NEW ENGLAND CHAPTER