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Automatically preparing all incoming invoices for your accounts payable processing<br />DataBank 2010<br />
Automatically preparing all incoming invoices for your accounts payable processing<br />DataBank 2010<br />
Spending Thousands Extra on Incoming Invoices?<br />Manual handling is expensive in terms of:.<br /><ul><li>Manual entry i...
Manual distribution for approvals
Missed early-payment discounts
Late payment penalties
Write-offs
Bad-will
Slow and inaccurate financial information
Labor intensive filing and retrieval</li></ul> These extra costs can easily be avoided!<br />
Spending Thousands Extra on Incoming Invoices?<br />.<br />According to Organizations Like IAPP and IOMA the Cost to Manua...
The Solution is Electronic Invoice Processing.<br /> Invoices are digitized, matched, validated & delivered!<br />
Streamlined Processing = Lower Costs!<br /><ul><li>Eliminates the need for manual data entry
Reduced risk of human error
Availability of early payment discounts
Late payment penalties are avoided
Increased invoice visibility
Risk of fraud virtually eliminated
Instantly access digital invoices
Annual audits are streamlined
Eliminates all manual handling and filing
Streamlines the payables process</li></ul>     Dramatic $avings at every level!    <br />
Adapts to All Types of Requirements.<br /><ul><li>In-house or out-sourced as a service
Paper, image files, PDF, EDI & XML
Scalable to handle any number of invoices per day
Vendor master and PO table verification
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Accounts Payable Processing Presentation

Eliminate manual invoice processing and data entry.

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Accounts Payable Processing Presentation

  1. 1. Automatically preparing all incoming invoices for your accounts payable processing<br />DataBank 2010<br />
  2. 2. Automatically preparing all incoming invoices for your accounts payable processing<br />DataBank 2010<br />
  3. 3. Spending Thousands Extra on Incoming Invoices?<br />Manual handling is expensive in terms of:.<br /><ul><li>Manual entry into the accounting system
  4. 4. Manual distribution for approvals
  5. 5. Missed early-payment discounts
  6. 6. Late payment penalties
  7. 7. Write-offs
  8. 8. Bad-will
  9. 9. Slow and inaccurate financial information
  10. 10. Labor intensive filing and retrieval</li></ul> These extra costs can easily be avoided!<br />
  11. 11. Spending Thousands Extra on Incoming Invoices?<br />.<br />According to Organizations Like IAPP and IOMA the Cost to Manually Process Just One Vendor Invoice Ranges Between $8.00 - $22.00.<br /> These costs can be reduced significantly with automation!<br />
  12. 12. The Solution is Electronic Invoice Processing.<br /> Invoices are digitized, matched, validated & delivered!<br />
  13. 13. Streamlined Processing = Lower Costs!<br /><ul><li>Eliminates the need for manual data entry
  14. 14. Reduced risk of human error
  15. 15. Availability of early payment discounts
  16. 16. Late payment penalties are avoided
  17. 17. Increased invoice visibility
  18. 18. Risk of fraud virtually eliminated
  19. 19. Instantly access digital invoices
  20. 20. Annual audits are streamlined
  21. 21. Eliminates all manual handling and filing
  22. 22. Streamlines the payables process</li></ul> Dramatic $avings at every level! <br />
  23. 23. Adapts to All Types of Requirements.<br /><ul><li>In-house or out-sourced as a service
  24. 24. Paper, image files, PDF, EDI & XML
  25. 25. Scalable to handle any number of invoices per day
  26. 26. Vendor master and PO table verification
  27. 27. Extraction down to line items
  28. 28. Complex line item verification rules
  29. 29. Intuitive invoice verifier screens
  30. 30. Auto learning
  31. 31. Not template based
  32. 32. In-house or out-sourced</li></ul> The system gets smarter and smarter as it goes! <br />
  33. 33. PO Box or Directly From You.<br /><ul><li>Simply Notify Vendors of New Mailing Address
  34. 34. DataBank Picks Up Mail</li></ul> Each Day for Processing<br /><ul><li>No Contract Labor</li></ul> or Courier Service<br /><ul><li>Delivery Vehicle Are Not Marked for</li></ul> Security <br />DataBank can provide all of the mail handling labor! <br />
  35. 35. Mail Sorting.<br /><ul><li>Incoming mail is sorted and prepared for conversion
  36. 36. Mail is sorted</li></ul>- Junk mail is removed<br /> - Exception mail is<br /> returned<br />DataBank can provide all of the mail handling labor! <br />
  37. 37. Paper to Digital Conversion.<br /><ul><li>Paper invoices are converted to secure digital records</li></ul> - 300 dpi images<br /><ul><li>Emails are ingested </li></ul>- PDF files prefered<br /> - One invoice per PDF<br /> - No header pages<br /> State of the art scanning ensures consistent high-quality! <br />
  38. 38. Invoice Data is Extracted.<br /><ul><li>Invoice data is extracted based on the business rules</li></ul> - No templates required<br /> - The system learns as it goes<br /><ul><li>Green flags indicate 100%</li></ul> accuracy<br /><ul><li>Red flags require verification</li></ul> by staff<br /> The system learns as it goes and continuously gets smarter! <br />
  39. 39. Invoices are Matched to Suppliers.<br /><ul><li>Invoices are quickly matched to the correct supplier using a Vendor Master file
  40. 40. Identifiers
  41. 41. Supplier Number
  42. 42. Address
  43. 43. Telephone</li></ul> The system remembers the vendor from the last time! <br />
  44. 44. Line Item Extraction and Validation.<br /><ul><li>Line item verification ensures the quantity and unit prices are correct
  45. 45. Match to PO table
  46. 46. PO Number
  47. 47. SKU
  48. 48. Quantity
  49. 49. Unit Price</li></ul> No more manually ticking off line-by-line! <br />
  50. 50. Extracted Data is Verified by DataBank Staff.<br /><ul><li>Extracted data is scrubbed, matched and verified for accuracy
  51. 51. Verification</li></ul>- DataBank Employees<br /> - No offshore labor<br /> - Processes for exception handling<br /> Your data never leaves us! <br />
  52. 52. Contact Me for a Demonstration.<br />
  53. 53. Completed Invoices Are Batched and Archived.<br /><ul><li>Each Batch of Scanned Paper Invoices</li></ul> is Labeled by Date and Archived<br /> for Disposition<br /><ul><li>Disposition Options</li></ul>- Long-Term Storage<br /> - Destruction<br /> - Return to Client<br />Your paper documents are temporarily stored in our <br />fire-protected storage area pending disposition! <br />
  54. 54. Data Delivered Next Day.<br /><ul><li>Invoice images and extracted data is delivered next business day</li></ul> for processing<br /><ul><li>Via Secure FTP</li></ul> - ERP System<br /> - Workflow<br /> - ECM/DM System<br /> Invoices received today are delivered to you by tomorrow! <br />
  55. 55. ERP Independent.<br />
  56. 56. Workflow Automation.<br /><ul><li>DataBank provides workflow automation utilizing best-in-class </li></ul> software solutions<br /><ul><li>Automates approvals</li></ul>- Based on business rules<br /> - Multi-level approvals<br /> - Users alerted to invoices<br /> - Customized tasks<br /> - Visibility reports<br /> - Invoice statistics<br /> Never lose track of another invoice! <br />
  57. 57. Project Management & Professional Services.<br /> We’re with you every step of the way! <br />
  58. 58. Project Management & Professional Services.<br /><ul><li>Analysis/Discovery</li></ul>- Process improvement recommendations<br /> - Analyzing requirements<br /> - Statement of Work<br /><ul><li>Configuration/Customization </li></ul> - Business rule definitions<br /> - Setup of complex functions<br /> - Quality assurance<br /> - Establish data transfer procedures<br /> - Implementation and training<br /> We’re with you every step of the way! <br />
  59. 59. Instant Access to Invoice Images.<br /><ul><li>Access invoices in seconds</li></ul>- Invoice number<br /> - Vendor name<br /> - Invoice date<br /> - Invoice amount and more<br /><ul><li>Integrate invoices with ERP
  60. 60. View, Print, Email & Annotate
  61. 61. Audit trails of user activity</li></ul> Our systems can be expanded across all departments! <br />
  62. 62. About DataBank.<br /><ul><li>Canton MA
  63. 63. Chicago IL
  64. 64. Chesterton IN
  65. 65. Beltsville MD
  66. 66. King of Prussia PA
  67. 67. Houston TX
  68. 68. Monroe LA
  69. 69. Sacramento CA</li></ul> Redundant production facilities ensure disaster protection! <br />
  70. 70. Highest Level of Data Security.<br /> No Other Document Management Company in <br />Provides This Level Of Data Security! <br />
  71. 71. A Few Clients.<br />Contact me for references and to learn me about any of our services or solutions.<br />Richard Pigott<br />Senior Account Representative<br />DataBank IMX<br />781-830-2500 x3553<br />rpigott@databankimx.com<br />
  72. 72. Why DataBank.<br /><ul><li>We’re committed to your success
  73. 73. We use what we sell
  74. 74. We’re local</li></ul>“We listen to you, understand your business needs, and then deliver and maintain a productive solution based on your requirements.”<br />
  75. 75. Connecting People… to Information.<br />
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Eliminate manual invoice processing and data entry.

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