Evaluation is an important part of any project that helps check progress, collect necessary information for final reports, and learn lessons for future projects. It involves reviewing project goals, collecting both quantitative and qualitative information through methods like questionnaires, interviews and feedback forms, analyzing the findings including identifying strengths, weaknesses, problems and evidence, and sharing results with relevant stakeholders. Developing and following an evaluation plan from the beginning of a project is crucial for ensuring success.
15. *To measure the value of our action
Evaluation*
A planned action
A process of
information
gathering
To find out
strong and
weak points
To make
decisions
16. ☼ We’ll learn about:
Why evaluation is important.
How to evaluate projects
18. Let’s read about three young
people who did their projects
but didn’t think of evaluation.
How could evaluation
have helped them?
19. Check the progress of your project
My project idea was to collect some pictures of my city
and exhibit them at school and in the local library. I
had a handful of friends working on taking and
collecting pictures and a few teachers selecting the
best shots. At the beginning, things went well and we
were able to get some good pictures. But at the end of
the project we found out that most of the pictures
focus on similar areas of the city. We end up with many
good pictures but little variety of scenes! I guess I
should have conducted some evaluation in the middle
of the project. I’m sure it would have helped us
recognise the problem!
20. Collect information for the final report
I take part with my friends on conducting a compaign
to sensitise young people about the dangers of riot in
the sport sites. We got the impression that the
activities we planned and did were a success but we
didn't think of tracking them in terms of the number of
participants, their opinions and what they learned
from the activities. Worse, not even a picture was
taken which documented the huge effort we spent in
the compaign! We had no idea about the need for the
documents that proved our actions till we reached the
stage of reporting on the compaign for the funders!
21. learn from experience for future projects!
I’m fond of doing community work and I conducted
two workshops to make my peers appreciate it! But I
had a very small audience in both of them. And I
couldn’t explain why not many people show up.
Lately, I attended a workshop on how evaluation helps
workshop managers study the weakness areas in their
projects and develop ways of overcoming them. I
guess, evaluation could have helped me identify the
reasons why there was a little audience in my
workshop!
31. What is the problem I am trying to solve?
What is needed for change to happen?
What do I plan to make change happen?
What results I expect my project to reach?
How can I evaluate progress?
33. Match!
Students like the
pictures and ask
questions about the
places in the pictures.
Collect some best shots
of the city and exhibit
them at school.
Talk to the students
about their opinions of
the pictures exposed
Students at my school
don’t like their city.
Students will
appreciate their city.
Problem:………………………
Change:……………………….
Tool of change: ……………
Expected results: …………
Tool of evaluation: ……….
Problem
Change
Tool of changeExpected results
tool of evaluation
34. Let’s develop an evaluation plan!
• Try to review the project you developed this
morning and complete this chart:
Problem:…………………………………..
Change:……………………………………
Tool of change: ………………………..
Expected results: ……………………..
39. Information
you already have
Project proposal
Program of the project
Abstracts of activities
Fund documents
Lists of participants
Administrative documents
40. Infomation you need to collect
Quantitative information
Number of activities.
Number of participants.
Number of resources used
Number of meetings held.
Number of hits on the websites
Number of good stories in the
press.
42. Tools of Collecting Information
questionnaires interviews diaries
Press reports
Comments in
websites
Feedback forms
observation Case studies
Reports on
meetings
43. Relate the questions to the
impact of your activities.
Ask a few focused questions.
Use YES/NO questions.
Think of a hook.
Tools of Collecting Information: Questinnaires
44. Would you be happy
to fill in this
questionnaire?
45. Would you be happy
to fill in this
questionnaire?
46. Tools of Collecting Information: Interviews
List people who are deeply involved.
Prepare questions and make sure they
target the impact of your project.
Limit the number of the interviewees.
47. Tools of Collecting Information: Feedback forms
Make sure you ask a few
questions.
Hand them out before the
end of the activity.
Make them look inviting!
• What did you like about
this activity?
…………………………………….
• What didn’t you like
about this activity?
……………………………………..
• What do you suggest to
improve this activity?
……………………………………….
48. Now that you decided on the type of results you want to
evaluate, make a list of quantitative and qualitative
information you will collect to carry on your evaluation plan!
Quantitative information
…………………………………..
…………………………………..
…………………………………..
…………………………………..
……………………………………
Qualitative information
…………………………………..
…………………………………..
…………………………………..
…………………………………..
……………………………………
54. Analyse Problems?
Problems with external circustances
…………………………………………………….
…………………………………………………….
……………………………………………………..
………………………………………………………
Problems with your plan
…………………………………………………….
…………………………………………………….
……………………………………………………..
………………………………………………………