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Productivity, Productivity, Productivity
                              BY FABIAN ALCANTARA
                              @FABULOSO




Tuesday, October 2, 12
Tuesday, October 2, 12
Are you feeling
                         productive lately?
                              Overwhelmed
                  Facebook      with work      Not motivated



                                                Determined to
                                                 watch all of
                Not enough
                   sleep      Not eating right Game of Thrones
                                                  before new
                                                 season starts


Tuesday, October 2, 12
Tuesday, October 2, 12
Its all about setting actionable
          and maintainable goals so that
          you can feel confident that you
                can tackle anything.



Tuesday, October 2, 12
Projects & Tasks


                         Where to start?




Tuesday, October 2, 12
Pareto’s Principle - 80/20 Rule

                         80% of your work will come from 20% of your
                         effort.

                         20% of the functionality and features in any
                         one environment will be responsible for 80%
                         of the results.

                         Pick 2 tasks for each project that will give
                         80% of the work completed or close to it.



Tuesday, October 2, 12
More Tips
                   Handling New Tasks.

                   Rephrase all your tasks as actions (one action
                   at a time).

                   Set your to do lists all in one list (Work Projects &
                   Life Projects).

                   Make time to review your to do list at end of
                   the day & end of week.

                   Monthly Review of tasks

Tuesday, October 2, 12
Software to keep you organized




Tuesday, October 2, 12
THINGS 2

                         A Task Management Tool

                         It sort-of follows the Getting Things Done
                         (GTD) Strategy

                         Great User Interface

                         Feels natural how to separate things your
                         tasks and projects


Tuesday, October 2, 12
Demo



Tuesday, October 2, 12
OmniFocus

                   God’s Gift to Getting Things Done Software.

                   Transparent with the MacOS.

                   A steep learning curve to use the software.

                   User Interface can be better.



Tuesday, October 2, 12
Demo



Tuesday, October 2, 12
TEUXDEUX

                   A browser based to do app.

                   Dead simple to use.

                   It can be use on a mobile device.

                   Not the best tool for doing GTD but its doable.




Tuesday, October 2, 12
Demo



Tuesday, October 2, 12
Other Tools to try


                   Paper version of Getting Things Done

                   Planner with Sticky Notes - controlled chaos for
                   me.




Tuesday, October 2, 12
E-mail




Tuesday, October 2, 12
Inbox Zero
                         Goal is clean out your inbox.

                         Follow a push system
                         approach.

                         Goal is to use your inbox as
                         staging area.

                         Create folder for projects.

                         Create Action Labels

                         Empty your spam folder

Tuesday, October 2, 12
More E-mail Tips

                   Unsubscribe to mailing lists, or newsletters.

                         Use RSS feed.

                   Software to help you:

                         http://www.activeinboxhq.com

                         http://www.clearcontext.com/gtd



Tuesday, October 2, 12
Decluttering your desk




Tuesday, October 2, 12
Tips

                 Buy a cabinet

                 Go wireless

                 Use floating shelves for
                 additional storage.

                 Clamp the light

Tuesday, October 2, 12
Staying focused on your task


Tuesday, October 2, 12
Things to consider
                   Decide what tasks from each project to do
                   each day.

                   Time Killers

                         Facebook

                         Photo taking, organizing, uploading, &
                         posting

                         Momento gathering


Tuesday, October 2, 12
Pomodoro
                                                         Technique

                   “Time management philosophy that aims to provide the user with
                   maximum focus and creative freshness, thereby allowing them to
                   complete projects faster with less mental fatigue.”

                         Helps you get shit done.

                         Helps you be less tired mentally since you take breaks.

                         Helps you control your obsession on your social life online.


Tuesday, October 2, 12
How it Works
                         Start to to work for 25 minutes.

                            Each 25 minute work is called a pomodoro.

                            Then take a 5 minute break.

                         After four sessions (‘pomodoros’) have passed, take a 15-20 minute
                         break.

                            About 100 minutes of work time with 15 minutes of break time.

                         Keep track on the number of times you had an impulse to do
                         something else on each session.


Tuesday, October 2, 12
Interruptions

                         Walking & Talking Interruptions

                            Let your team know you are working and NOT TO F**K WITH
                            YOUR TOMATO TIME!

                            Get some headphones

                            If you get interrupted and is urgent, take care of the task
                            immediately. Restart the pomodoro, and note interruption.

                            If you get interrupted and it’s not urgent, add it to your to do list
                            for later, continue pomodoro, and note interruption.


Tuesday, October 2, 12
Why it works

                         Frequent breaks keep your mind fresh & focused.

                         Watching the time helps you wrap up your task quicker.

                         Spreading a task over two or three pomodoros can keep you from
                         getting frustrated.

                         Constant timing of your activities makes you more accountable for
                         your tasks.

                         Keep in mind how long you may want to work on a project’s task
                         for the day.


Tuesday, October 2, 12
Other things to help
                   Check your emails three times a day.

                   Close Twitter, Facebook, Reader, ...

                   Put your phone on vibrate, and hide the
                   screen.

                   Set treats for completing an important task.

                   Tell everyone you are working on something

                         Tweet it!

Tuesday, October 2, 12
References
                   http://www.slideshare.net/dneighbors/gtd-101-    http://www.apartmenttherapy.com/how-to-
                   getting-things-done                              declutter-your-desk-in-121984


                   http://www.webdesignerdepot.com/2011/02/         http://www.lifehack.org/articles/productivity/
                   the-8020-rule-applied-to-web-design/             top-20-time-wasters-and-top-5-worthwhile-
                                                                    activities.html

                   http://lifehacker.com/5321180/turn-gmail-into-
                   your-ultimate-gtd-inbox                          http://www.lifehack.org/articles/productivity/can-
                                                                    an-ios-6-device-be-your-entire-personal-
                                                                    productivity-system.html
                   http://assets.lifehack.org/wp-content/files/
                   2012/09/LH-CppBa.png?61fe91
                                                                    http://www.pomodorotechnique.com/

                   http://inboxzero.com/video/
                                                                    http://cherry-tomato.googlecode.com/files/
                                                                    pomodoro-technique-illustrated-in-flowchart.png
                   http://www.activeinboxhq.com/

                                                                    http://farm7.static.flickr.com/
                   http://www.clearcontext.com/gtd/                 6065/6103473185_db67d652d9_b.jpg


                   http://www.hawkwings.net/2005/11/18/got-some-    http://www.lifehack.org/articles/productivity/the-
                   things-done-with-apple-mail-pt-i/                pomodoro-technique-is-it-right-for-you.html




Tuesday, October 2, 12
Thank You




                         Fabian Alcantara - @fabuloso


Tuesday, October 2, 12

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Productivity, Productivity, Productivity

  • 1. Productivity, Productivity, Productivity BY FABIAN ALCANTARA @FABULOSO Tuesday, October 2, 12
  • 3. Are you feeling productive lately? Overwhelmed Facebook with work Not motivated Determined to watch all of Not enough sleep Not eating right Game of Thrones before new season starts Tuesday, October 2, 12
  • 5. Its all about setting actionable and maintainable goals so that you can feel confident that you can tackle anything. Tuesday, October 2, 12
  • 6. Projects & Tasks Where to start? Tuesday, October 2, 12
  • 7. Pareto’s Principle - 80/20 Rule 80% of your work will come from 20% of your effort. 20% of the functionality and features in any one environment will be responsible for 80% of the results. Pick 2 tasks for each project that will give 80% of the work completed or close to it. Tuesday, October 2, 12
  • 8. More Tips Handling New Tasks. Rephrase all your tasks as actions (one action at a time). Set your to do lists all in one list (Work Projects & Life Projects). Make time to review your to do list at end of the day & end of week. Monthly Review of tasks Tuesday, October 2, 12
  • 9. Software to keep you organized Tuesday, October 2, 12
  • 10. THINGS 2 A Task Management Tool It sort-of follows the Getting Things Done (GTD) Strategy Great User Interface Feels natural how to separate things your tasks and projects Tuesday, October 2, 12
  • 12. OmniFocus God’s Gift to Getting Things Done Software. Transparent with the MacOS. A steep learning curve to use the software. User Interface can be better. Tuesday, October 2, 12
  • 14. TEUXDEUX A browser based to do app. Dead simple to use. It can be use on a mobile device. Not the best tool for doing GTD but its doable. Tuesday, October 2, 12
  • 16. Other Tools to try Paper version of Getting Things Done Planner with Sticky Notes - controlled chaos for me. Tuesday, October 2, 12
  • 18. Inbox Zero Goal is clean out your inbox. Follow a push system approach. Goal is to use your inbox as staging area. Create folder for projects. Create Action Labels Empty your spam folder Tuesday, October 2, 12
  • 19. More E-mail Tips Unsubscribe to mailing lists, or newsletters. Use RSS feed. Software to help you: http://www.activeinboxhq.com http://www.clearcontext.com/gtd Tuesday, October 2, 12
  • 21. Tips Buy a cabinet Go wireless Use floating shelves for additional storage. Clamp the light Tuesday, October 2, 12
  • 22. Staying focused on your task Tuesday, October 2, 12
  • 23. Things to consider Decide what tasks from each project to do each day. Time Killers Facebook Photo taking, organizing, uploading, & posting Momento gathering Tuesday, October 2, 12
  • 24. Pomodoro Technique “Time management philosophy that aims to provide the user with maximum focus and creative freshness, thereby allowing them to complete projects faster with less mental fatigue.” Helps you get shit done. Helps you be less tired mentally since you take breaks. Helps you control your obsession on your social life online. Tuesday, October 2, 12
  • 25. How it Works Start to to work for 25 minutes. Each 25 minute work is called a pomodoro. Then take a 5 minute break. After four sessions (‘pomodoros’) have passed, take a 15-20 minute break. About 100 minutes of work time with 15 minutes of break time. Keep track on the number of times you had an impulse to do something else on each session. Tuesday, October 2, 12
  • 26. Interruptions Walking & Talking Interruptions Let your team know you are working and NOT TO F**K WITH YOUR TOMATO TIME! Get some headphones If you get interrupted and is urgent, take care of the task immediately. Restart the pomodoro, and note interruption. If you get interrupted and it’s not urgent, add it to your to do list for later, continue pomodoro, and note interruption. Tuesday, October 2, 12
  • 27. Why it works Frequent breaks keep your mind fresh & focused. Watching the time helps you wrap up your task quicker. Spreading a task over two or three pomodoros can keep you from getting frustrated. Constant timing of your activities makes you more accountable for your tasks. Keep in mind how long you may want to work on a project’s task for the day. Tuesday, October 2, 12
  • 28. Other things to help Check your emails three times a day. Close Twitter, Facebook, Reader, ... Put your phone on vibrate, and hide the screen. Set treats for completing an important task. Tell everyone you are working on something Tweet it! Tuesday, October 2, 12
  • 29. References http://www.slideshare.net/dneighbors/gtd-101- http://www.apartmenttherapy.com/how-to- getting-things-done declutter-your-desk-in-121984 http://www.webdesignerdepot.com/2011/02/ http://www.lifehack.org/articles/productivity/ the-8020-rule-applied-to-web-design/ top-20-time-wasters-and-top-5-worthwhile- activities.html http://lifehacker.com/5321180/turn-gmail-into- your-ultimate-gtd-inbox http://www.lifehack.org/articles/productivity/can- an-ios-6-device-be-your-entire-personal- productivity-system.html http://assets.lifehack.org/wp-content/files/ 2012/09/LH-CppBa.png?61fe91 http://www.pomodorotechnique.com/ http://inboxzero.com/video/ http://cherry-tomato.googlecode.com/files/ pomodoro-technique-illustrated-in-flowchart.png http://www.activeinboxhq.com/ http://farm7.static.flickr.com/ http://www.clearcontext.com/gtd/ 6065/6103473185_db67d652d9_b.jpg http://www.hawkwings.net/2005/11/18/got-some- http://www.lifehack.org/articles/productivity/the- things-done-with-apple-mail-pt-i/ pomodoro-technique-is-it-right-for-you.html Tuesday, October 2, 12
  • 30. Thank You Fabian Alcantara - @fabuloso Tuesday, October 2, 12