Want to deliver your presentation smoothly? Follow this checklist before important conference or seminar. List of 7 things you should check out before standing in the front of the crowd. Check the room, the data projector, plugs, talk to organizers ... What to check before presenting on a conference or bigger meeting?

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preparing
conference
presentation
7tips

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Wanttodeliveryourpresentationsmoothly?
Makesureyoufollowthischecklistand
beastress-freeonyourconferenceorseminars.
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1 Checklogisticswith an organizer

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1 Checklogisticswith an organizer
When and how to provide
your presentation file?
What computer
will be used for running
presentations?
Theirs or yours?
What presentation format
their computer will support?
Will there be a clicker device?
Can you use your presentation
remote?
Will there be a microphone?
What kind?
When can you check
the room?
Who will announce you?
Shall you provide some information
for the person presenting you?

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2 Do final proofreadingof your slides

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2 Do final proofreadingof your slides
Check for mistypes.
Run spellchecker!
See if you have
consistent style
Run through all slides
in presentation view
to see if all slides display correctly

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3 Backupyour presentationfile

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3 Backupyour presentationfile
Save the presentation
on several places.
So if something will go wrong,
you will be safe.

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3 Backupyour presentationfile
Save the presentation
on several places.
So if something will go wrong,
you will be safe.
Export your
presentation to PDF
file. It will work on
most computers Mac
or PC, even though it
won’t have
animations.
Save the final
presentation files on
separate pendrive
(even better to have
two of them in your
pocket, if one fails).
Upload the
presentation to the
cloud
(Dropbox, Google
Drive, Microsoft
OneDrive, e-mail)

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4 Sendthe file to organizers in advance

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4 Sendthe file to organizers in advance
Definitely not 5 minutes before your talk.
In the very worst case in the break before
your session. So there is time to tackle any
technical problems that may appear.

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5 Checkthe presentationroom

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5 Checkthe presentationroom
Check the projector device.
Does the cable fit?
Is screen projection visible?
Are the colors right?
Check power outlet.
Will you be able to plug your
laptop?
Test your slides on projector.
Are the colors visible?
For example, sometimes grey is
not visible due to less contrast.
Show up early
(at least 1 hour
before)

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6 Rehearseonce again

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6 Rehearseonce again
There is never enough exercise,
just not enough time.
Go through at least your first
five minutes of your speech.
How will you start your speech?
What wording will you use for
transitions?

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7 and takea goodsleepbefore!

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7 and takea goodsleepbefore!
To be fresh and react promptly
during your speech.

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preparing
conference
presentation
7 tips
Summary

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preparing
conference
presentation
7 tips
Summary
and take a good sleep before!
Rehearse once again
Check the presentation room
Send the file to organizers in advance
Backup your presentation file
Do final proofreading of your slides
Check logistics with an organizer

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Anythingyou wouldadd?
Savethislist,tomakesureyouhavenot forgottenanything.
Goodluckwithyourpresentation.
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infoDiagram.com
Give us a visit, get a free sample
Peter Zvirinsky
@Peter_iDiagram

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For more presentations,
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Hand drawn watercolor shapes from
infoDiagram.com
Give us a visit, get a free sample
Anythingyou wouldadd?
Savethislist,tomakesureyouhavenot forgottenanything.
Goodluckwithyourpresentation. Peter Zvirinsky
@Peter_iDiagram