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1. General Ledger Accounting SAP End-User Training

6. Project Overview Back Office Shop Floor SCOPE OF PROJECT Finished Good Inventory Management Sales – Order to Cash cycle Logistics Finance / Accounting Treasury Tax Consolidation Planning Raw Material Procurement Receiving Blending Processing Quality Control Costing Aug 08 Oct 08 Dec 08 May 09 Aug 09 US UK & Brazil Argentina & Guatemala Asia & Africa Europe

7. SAP Core Modules

8. Finance Overview Finance Financial Accounting (FI) Controlling (CO) Accounts Payable Banks Accounts Receivable General Ledger Cost Center Accounting Cost Element Accounting Profit Center Accounting Other Modules Other Modules

13. Finance Overview & Master Data

16. FI Account Integration Subledger automatically updates G/L Generate standard reports General Ledger AR Subledger Fixed Assets Subledger AP Subledger Invoices Manual Postings Reverse Documents Held Documents Automatic Postings AOI Financial Statements Account inquiry Display balances & line items Posted vendor invoices update the subledger

19. Organizational Structure FI/CO - Organizational Structure CLIENT CHART OF ACCTS CHART OF ACCTS COMPANY CODE COMPANY CODE COMPANY CODE CONTROLLING AREA CONTROLLING AREA

26. General Ledger Overview

28. Changing Processes Current Process Future Process with SAP Manual Entries are posted directly (in some locations) A park and post two-step process for manual entries will be utilized. Also, there will be defined dollar amounts and accounts that can be posted to. Individual country is able to create its new accounts Chart of Accounts: Local accountants will not be able to create new accounts. A request will have to be made to the master data administrator at a central location. Some countries don’t currently require an account number and cost center on a purchase order. It is a requirement for an account number and cost center to be entered in a purchase order.

32. General Ledger Accounts Chart of Accounts Data Name Company Code Data Acct Management Document Entry Control Acct Control Group Account Number The G/L Account Number is included in both sections of the master record Cash Management Control

35. General Ledger Accounts Chart of Accounts Company Code 1010 … . Company Code 7020 Group Chart of Accounts

43. SAP Tasks – General Ledger Accounting – GL Posting Process (T-Code) Demo Ex Enter & Park G/L Account Document (Journal Entry)  FV50 Enter & Park G/L Account Document for Ledger Group  FV50L Parked Documents – Post/Delete  FBV0 Clear G/L Account  F-03 Reversal Document for Individual Reversal  FB08 Display G/L Account Balances (New)  FAGLB03

48. General Ledger Account Posting Screen Input G/L Account from Chart of Accounts Input Ex. Rate if necessary Select Debit/ Credit Indicator Input amount Input cost center

60. SAP Tasks – General Ledger Accounting – Other Posting Processes Process (T-Code) Demo Ex Create/Change Recurring Document Entry (FBD1/FBD2) Posting Recurring Entries – Execute (F.14) Posting Recurring Entries – Lists (F.15) Automatic Clearing of Accounts (F.13)

63. Recurring Journal Entry (Cont.) Enter data and prepare recurring document Run recurring program at specified times Execute batch input session (accounts are updated)

72. Reports Document/Transaction Line Items Balances Reports P & L 111100 **** Bank January 45,000,000 February 670,000,000 March 45,560,000 April 784,000 111100 **** Bank 13,000,000 15,230,000 70,197,000 7,000 23,000 347,000 B/S Original Document

78. Context Sensitive Help in SAP

79. Questions and Answers