Practical usage of Getting Things Done method

1. PRODUCTIVITY 101:
GETTING THINGS DONE
PRESENTED BY: CUONG NGUYEN (A+)

2. Q&A
WHAT’S NEXT?
GTD IN ACTION
REAL WORLD ISSUES
GETTING THINGS
DONE
#1
AGENDA
#3
#2
#4

3. REAL WORLD ISSUES
Let’s take a look issues in the real world

4. CASE STUDY
Phong Vũ
 25 years old
 Senior full-stack engineer
 Single
 Extrovert
 Love travelling and self-development

5. CASE STUDY
Planned work:
1. Daily meeting at 9.30AM
2. Interview junior java dev 11AM – 12PM
3. Run with KMS runners at 5PM
Today: Monday, 02nd December 2019
Unplanned work:
1. A close friend from UK just came to VN for 1w, inviting dinner for catchup somewhere
in district 1 this Sunday
2. Schedule meeting 1-1 with ScrumMaster to discuss about team performance
3. Learn skydiving with parachute
4. Email: Manager Meetup 8AM full day this Saturday
5. Email: New Member Announcement with a nice-looking girl
6. Speaker for Student Office Tour 10AM – 11AM on 05th December
7. Friends inviting trekking to Fansipan on 15th January
8. Need VPN to access to client internal systems
9. Email: Promotion Announcement
10. Email: English Level Requirements
11. A friend messaged joining celebration after Techcombank marathon on Sun
12. Mom called saying there is a problem with the internet connection at home
13. An article about the book “4-hour workweek” by Tim Ferriss in Slack channel
14. A coworker wanted to borrow the book “21 Lessons for the 21st Century”
15.Learn to play piano
…..

6. GETTING THINGS DONE IN ACTION
Introduction to GTD and how to use it

7. “Getting Things Done (GTD) is a personal
productivity methodology developed by David
Allen that helps you manage your work-life
better.”
“… effective system for clearing your mind to helps you
stay organized and productive by focusing on things
that are important …”

8. GTD – 5 PILLARS
CAPTURE
Collect everything
that has your
attention.
CLARIFY
Process what it
means.
ORGANIZE
Put it where it
belongs.
REFLECT
Review frequently.
ENGAGE
Simple do.
Run with KMS
runners at 5PM.
“Do I want to join?”
Yes.
Morning review at
8AM (to bring clothes
with you).
Join the run and
have fun!
Create an event in
calendar at 5PM.

9. Inbox
Is it actionable?
Trash
Someday/Maybe
Reference
No
Single action to
complete?
Yes
More than 2
minutes?
Yes
Projects
No
Calendar
Yes
For me?
Yes
At specific
date/time?
Yes
Do it
No
Waiting for
No
Next action
No
Capture
Clarify
Organize
Legend
GTD – WORKFLOW

10. Inbox
Is it actionable?
Single action to
complete?
Yes
More than 2
minutes?
Yes
Do it
No
GTD IN ACTION (1)
Schedule meeting 1-1 with
ScrumMaster to discuss about
team performance
Create an event calendar “Meeting
1-1 with Scrum Master”

11. Inbox
Is it actionable?
Single action to
complete?
Yes
More than 2
minutes?
Yes
For me?
Yes
At specific
date/time?
Yes
Next action
No
GTD IN ACTION (2)
Mom called you saying there is a
problem with the internet connection
at home
Create a task “Call Viettel to fix
internet connection before 4PM”

12. GTD IN ACTION – YOUR TURN (1)
Learn skydiving with parachute
Create a task “Learn skydiving” and
put in Someday/Maybe
Trash Project
Inbox
Is it actionable? Someday/Maybe
No

13. GTD IN ACTION – YOUR TURN (2)
Speaker for Student Office Tour 10AM – 11AM on
05th December
Create a project “Student Office Tour” with
planned tasks:
- Meet organizer for more information
- Update slides
- Review slides with organizer
- Present at 10AM on 05th December
Inbox
Is it actionable?
Single action to
complete?
Yes
Projects
No

14. GTD IN ACTION – FINAL OUTPUT

15. GTD – REFLECT
Daily
Review
Weekly
Review
Monthly
Review
Yearly
Review
Daily Review and Weekly Review is
recommended with below order:
 Calendar
 Next Actions lists
 Waiting For list
 Projects list
 Someday/Maybe list

16. WHAT’S NEXT
Things for you to explore

17. TOOLS
https://www.ntaskmanager.com/blog/best-to-do-list-apps/

18. REFERENCES
eBook: Getting Things Done: The Art of Stress-Free
Productivity
https://gettingthingsdone.com/what-is-gtd/
https://medium.com/@rrludman/obsessed-getting-
things-done-gtd-8bd4103e38c2
https://hamberg.no/gtd/

19. Q&A
Let’s discuss about GTD

20. Thank you!