4. CASE STUDY
Phong Vũ
25 years old
Senior full-stack engineer
Single
Extrovert
Love travelling and self-development
5. CASE STUDY
Planned work:
1. Daily meeting at 9.30AM
2. Interview junior java dev 11AM – 12PM
3. Run with KMS runners at 5PM
Today: Monday, 02nd December 2019
Unplanned work:
1. A close friend from UK just came to VN for 1w, inviting dinner for catchup somewhere
in district 1 this Sunday
2. Schedule meeting 1-1 with ScrumMaster to discuss about team performance
3. Learn skydiving with parachute
4. Email: Manager Meetup 8AM full day this Saturday
5. Email: New Member Announcement with a nice-looking girl
6. Speaker for Student Office Tour 10AM – 11AM on 05th December
7. Friends inviting trekking to Fansipan on 15th January
8. Need VPN to access to client internal systems
9. Email: Promotion Announcement
10. Email: English Level Requirements
11. A friend messaged joining celebration after Techcombank marathon on Sun
12. Mom called saying there is a problem with the internet connection at home
13. An article about the book “4-hour workweek” by Tim Ferriss in Slack channel
14. A coworker wanted to borrow the book “21 Lessons for the 21st Century”
15.Learn to play piano
…..
7. “Getting Things Done (GTD) is a personal
productivity methodology developed by David
Allen that helps you manage your work-life
better.”
“… effective system for clearing your mind to helps you
stay organized and productive by focusing on things
that are important …”
8. GTD – 5 PILLARS
CAPTURE
Collect everything
that has your
attention.
CLARIFY
Process what it
means.
ORGANIZE
Put it where it
belongs.
REFLECT
Review frequently.
ENGAGE
Simple do.
Run with KMS
runners at 5PM.
“Do I want to join?”
Yes.
Morning review at
8AM (to bring clothes
with you).
Join the run and
have fun!
Create an event in
calendar at 5PM.
9. Inbox
Is it actionable?
Trash
Someday/Maybe
Reference
No
Single action to
complete?
Yes
More than 2
minutes?
Yes
Projects
No
Calendar
Yes
For me?
Yes
At specific
date/time?
Yes
Do it
No
Waiting for
No
Next action
No
Capture
Clarify
Organize
Legend
GTD – WORKFLOW
10. Inbox
Is it actionable?
Single action to
complete?
Yes
More than 2
minutes?
Yes
Do it
No
GTD IN ACTION (1)
Schedule meeting 1-1 with
ScrumMaster to discuss about
team performance
Create an event calendar “Meeting
1-1 with Scrum Master”
11. Inbox
Is it actionable?
Single action to
complete?
Yes
More than 2
minutes?
Yes
For me?
Yes
At specific
date/time?
Yes
Next action
No
GTD IN ACTION (2)
Mom called you saying there is a
problem with the internet connection
at home
Create a task “Call Viettel to fix
internet connection before 4PM”
12. GTD IN ACTION – YOUR TURN (1)
Learn skydiving with parachute
Create a task “Learn skydiving” and
put in Someday/Maybe
Trash Project
Inbox
Is it actionable? Someday/Maybe
No
13. GTD IN ACTION – YOUR TURN (2)
Speaker for Student Office Tour 10AM – 11AM on
05th December
Create a project “Student Office Tour” with
planned tasks:
- Meet organizer for more information
- Update slides
- Review slides with organizer
- Present at 10AM on 05th December
Inbox
Is it actionable?
Single action to
complete?
Yes
Projects
No
18. REFERENCES
eBook: Getting Things Done: The Art of Stress-Free
Productivity
https://gettingthingsdone.com/what-is-gtd/
https://medium.com/@rrludman/obsessed-getting-
things-done-gtd-8bd4103e38c2
https://hamberg.no/gtd/
GTD, GETTING THINGS DONE, GTD Connect, GTD-Q, GTD Weekly Review, Mind Like Water, Ready For Anything, & Your mind is for having ideas, not holding them, are registered trademarks of the David Allen Company.
Gift for 2 persons
Gift for 2 persons
Daily Review: 8AM or 9PM
Weekly Review: end of Sunday