Simple Guidebook how to use Microsoft OneNote

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OneNote
This guidebook discusses steps how to use OneNote. It consist
images, screenshots and video links to from various third party
that shows demonstration of the capability of OneNote that will
help users to enhance their learning in usage of one of the most
powerful software tool made by Microsoft
USER’S GUIDEBOOK

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TABLE OF CONTENTS
1. Introduction ..................................................................................................3
1.1. Guide Overview ........................................................................................6
2. Using Microsoft OneNote ...................................................................................7
2.1. Starting the system ....................................................................................8
2.2. Creating the notebook ................................................................................9
2.3. Creating sections and pages ....................................................................... 10
2.3.1 Renaming and promoting / demoting pages.................................................. 11
2.4. Working with OneNote ............................................................................. 11
2.4.1 Taking notes....................................................................................... 11
2.4.2 Working with templates.......................................................................... 16
2.4.3 Posting print out documents .................................................................... 17
3. Unique features ............................................................................................ 19
3.1 Sychronization of OneNote......................................................................... 20
3.1.1 Synch with your own OneNote from everywhere ............................................. 20
3.1.2 Sync with other people........................................................................... 20
3.2 Create quick notes................................................................................... 20
3.3 Screen clippings ..................................................................................... 21
3.4 Using tags ............................................................................................ 22
3.5 Saving ................................................................................................. 22
4. Shortcuts .................................................................................................... 23

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1. INTRODUCTION
This guide is designed to help users who are
learning to use Microsoft OneNote for the first
and advanced users who want to learn the new
way features.
In this chapter
 What is OneNote
 Getting Started
 Guide Overview
 Logic and Anatomy of OneNote

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What is OneNote?
OneNote is a personal information management application designed to gather notes and organized it
across a variety of platforms and devices.
It is a Microsoft software that has been around since 2003. It is a free stand-alone application for
windows, Mac, Windows phone, iOS, and Android. Basically, you can use OneNote across a variety of
platforms and devices, with or without the Microsoft Offices suites
How OneNote can benefited the user?
OneNote helps user for taking notes for work, personal things or simply gathering information for a
project. Any kinds of information you typically write down, draw out or find on the Internet. So rather
than using sticky notes for real or on the computer just to create notes, you can use OneNote as your
digital organizer that can be access and sync to any device you use.
What OneNote makes difference?
OneNote is a powerful tool that you usually ignore. It has a unique syncing and saving capabilities. It
has syncing capabilities by the use of cloud drives and makes easy to access from desktop to other
device such as tablets, smartphones and laptop. It also let you share important notes to you colleagues
in an organized way

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Image source on OneNote Quick Notes part
OneNote: Getting Started
https://support.office.com/en-us/article/OneNote-Getting-Started-020b2cd0-2e7e-4918-8e58-
f434953acca2?d=2012-12-31+00%3a00%3a01&CorrelationId=271fcc91-094d-4152-bfdf-
01cd6f3091c&ui=en-US&rs=en-US&ad=US&ocmsassetID=VA102998434
The Logic and Anatomy of OneNote
The concept of the OneNote is based on the Notebook in real life that composed of sections and pages
that users can be creative to manage colors as preferred. User should not be afraid of using OneNote
over time because not like real life notebook OneNote
never runs out of sections and pages.
Section: These are the part OneNote that makes our
digital notebook organized and let users put label each
sections.
Pages: These are the areas where users working on their
notes
Image source: by Microsoft
https://support.content.office.net/en-us/media/5c9b34dc-85b0-4d83-91a6-
c05342e61d55.png

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https://www.youtube.com/watch?v=GAFFu1iN1do
1.1. GUIDE OVERVIEW
This OneNote User’s Gide provides detailed information about using commands and features of
Microsoft OneNote by using instructional text, pictures, screenshots and link to videos what is
OneNote and its benefits to users.
OneNote is a powerful software tool to organizing notes and consolidation of any kind of notes
and files needed to a different projects on works and even personal purposes.
Its synchronization to a cloud drive makes OneNote more exciting to users by having real-time
update on notes. It also helps to eliminate any revisions on files by having one file that is
automatically update and because of that saving feature is removed.
Sect i on s
Not ebook l i st
Na vi g a t i on Pa n e
Pa g es
Ri bbon
Wr i t i n g a r ea

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2. USING MICROSOFT ONENOTE
This sections begins with instructions on how to
start up using the OneNote. It describes how
you can start setting it up as first time user and
first setup on the computer
In this chapter
 Starting the system
 Creating the notebook
 Creating the section and pages
 Working with OneNote
o Working with Templates
o Posting print outs document

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2.1. STARTING THE SYSTEM
1. To start Microsoft OneNote, either locate the Microsoft Windows button and
2. scroll alphabethical list of programs until you find letter “O” and see OneNote
or you can type it on the search box found on
the taskbar and it will give you the quickiest result.
Screenshot for locating OneNote on Windows Tab Screenshot for typing it on search box
3. This after clicking the OneNote as firstime user and OneNote first start up or your
computer the software will ask you to connect it on cloud
4. After that it will give two options to log in using user’s microsoft account or cretae a new
account but most of the time signing on accounts will be pre-filled by user’s computer
account

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5. Once the user signed in the default notebook and pages will be appear as quick tutorials
for first times user. These notes air to demonstrate the features of one note and its
software capability
https://youtu.be/Ernwjk4oc6A
2.2. CREATING THE NOTEBOOK
1. Select file tab
2. Select new
Or simply click the Add Notebook then it will give you choices of

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3. Select Computer
4. Name the Notebook
Or Simply
How can users create notebook?
https://www.youtube.com/watch?v=he6dbLJOqfc
Image source on OneNote Quick Notes part
2.3. CREATING SECTIONS AND PAGES
Adding sections

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Adding pages
2.3.1 RENAMING AND PROMOTING / DEMOTING PAGES
Existing pages can be renaming it by doing right click using mouse you will see
and click it or you can double click the existing name and
automatically you can edit the name of section or pages
https://www.youtube.com/watch?v=KOGsDxO9uCY
2.4. WORKING WITH ONENOTE
2.4.1 TAKING NOTES
To add text to your page, click on the screen and begin typing. Each time you click on a
different area to start typing a new note container is created. These note containers can
then be moved around the screen by clicking on the text and using the handle at the top
to drag the container to a new location.
ADD TEXT USING
To add text to your page, click on the screen and begin typing. Each time you click on a
different area to start typing a new note container is created. These note containers can

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then be moved around the screen by clicking on the text and using the handle at the top
to drag the container to a new location.
CALCULATOR
User can quickly calculate numbers and basic math functions using OneNote
1. Enter the calculation (i.e. 1+1=)
2. After equal sign (=) press the spacebar
3. The answer to the calculation will be automatically appear next to equal sign (=)
DRAW TOOLS
User can draw to make simple diagrams on their notes. To access the drawings select
the Draw tab.
1. Choose preferred task under Draw
a. Type: Use this to enter and select the note container
b. Lasso Select: Use this to select large areas if text or shapes
c. Panning Hand: Use this to freely and quickly move around the page without
using the scroll bars
d. Eraser: Use this to erase any lines or shapes that has been drawn
2. Select the line thickness and color to use for drawing
3. Select a prebuilt shape to insert

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ADD PICTURES / SCREEN CLIPPINGS
User can add pictures and screen clippings (screen shots) to the user’s notes.
1. Select the insert tabs
2. Insert a pictures
Click pictures , locate and select Open
3. Insert a screen clippings ,
ADD TABLES
1. Select the insert tabs
2. Click Table
3. Insert preferred number of cells on table
ADD SPREADSHEET
1. Select the insert tabs
2. Click Spreadsheet icon

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3. Choose between existing file or create file
4. Edit the spread sheet by automatically opening the excel software
OUTLOOK – CREATE TASK
User can mark items in their note as Outlook task so that you receive reminders in
Outlook
1. Select the text in their notes that they would like to make an Outlook task
2. Select Home Tab
3. In the Tags section, select Outlook Tasks and select a task completion date
OUTLOOK - CREATE LINKED NOTES
User can link your OneNote notes to meeting appointments in Outlook. This will not
work with Outlook Web Application (OWA). User must use the desktop version of
Outlook.
1. In Outlook, user must select the meeting appointment that want to link to OneNote
notes

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2. Select Meeting Notes from Appointment tab
3. After the selecting the Meeting Notes, it will ask the user some options to share
the existing meeting notes using email or user will take their own meeting notes to
OneNote
4. Locate preferred area in OneNote you want to link to the meeting appointment
5. Select OK

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2.4.2 WORKING WITH TEMPLATES
1. Click Insert
2. Click Page Template
3. Choose Template

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2.4.3 POSTING PRINT OUT DOCUMENTS
1. Click Insert
2. Click file print out
3. Locate the file to be print out on OneNote

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4. Choose file and click file insert
5. Print out file inside of the OneNote

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3. UNIQUE FEATURES
In this chapter
 Synchronization
 Creating quick notes
 Screen Clippings

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3.1 SYCHRONIZATION OF ONENOTE
3.1.1 SYNCH WITH YOUR OWN ONENOTE FROM EVERYWHERE
3.1.2 SYNC WITH OTHER PEOPLE
3.2 CREATE QUICK NOTES
In Windows, perform the following tasks:

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1. Open any notebook in OneNote, and then use the tools on the Windows taskbar to create a quick
note on the active notebook page.
2. In the quick note window, display the ribbon and add formatting to the note you created.
3. Open the quick note you just created in the OneNote app.
https://www.youtube.com/watch?v=5jfhMXmN5Ds
3.3 SCREEN CLIPPINGS
Make sure that user has launch the OneNote software and by using Windows + Shift + S shortcuts in
keyboard and the users can drag the pointer to any preferred images on screen that users wish to copy
and paste to paint or even inside of the notebook of OneNote or follow instruction below:
1. Click the shortcut of the OneNote clipping on notification bar
2. OneNote quick functions will appear and choose the Screen clippings

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3. Drag the pointer to the preferred image to be copied and it will ask user which location
on OneNote to send the image
3.4 USING TAGS
https://www.youtube.com/watch?v=6IRPMEdB61w
3.5 SAVING

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4. SHORTCUTS
In this chapter
 Starting the system
 Creating the notebook
 Creating the section and pages
 Working with OneNote
o Working with Templates
o Posting print outs document

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Purpose Shortcut
Open new OneNote window Ctrl + M
Dock OneNote Ctrl + Alt + D
Highlighted text Ctrl + Shift + H
Insert a link Ctrl + K
Open current link Enter
Copy formatting of currently selected text Ctrl + Shift + C
Start playback of selected audio / video Ctrl + Alt + P
Rewind current audio / video a few seconds Ctrl + Alt + Y
Fast forward current audio / video a few seconds Ctrl + Alt + U
Toggle full-screen view F11
Move cursor to page title Ctrl + Shift + T
Move to search box and search all notes Ctrl + Shift + E
Move or copy current page Ctrl + Alt + M
Zoom in Ctrl + Alt + Shift + Plus Sign
Zoom out Ctrl + Alt + Shift + Hyphen
Screen clipping Windows + Shift + S

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