Importance and process of onboarding

1. Presented by:
Sanchita Khantwal

2. Gets New Hire
adjusted to the
social and
performance
aspects of their job
New hires learn the
attitudes,
knowledge, skills,
and behaviors
required to function
effectively within an
organization.

3.  Provides a successful and uniform experience to the
new hires
 Accelerates socialization and Integration
 Enables new hires to fit in the culture of the
organization

4. Planned Purposeful
Consistent Thorough
Measured

5. What does the new employee need?

6. Pre-Hiring
•Checklist before the Employees
start date
Post- Hiring
•Checklist on the Employees
start date
Post -Hiring
•Employees first week in the
Organization

7.  Build your brand in the market place
 Educate on culture, values, roles
 Manage a great candidate experience (treat
all candidates like you would a customer)

8. Schedule
Socialization
Work Environment
Technology Access and Administration
Planning Trainings for the new employees

9. Welcome Call
Greet the
employee
Confirm start date ,
time place , dress
code etc
Provide name of the
contact person or
onboarding buddy

10. Document checklist
Check whether all the
required documents have
been submitted by the
employee or not

11.  Identity proof (PAN Card/ Driving Licence/ Voter ID
Card)
 Address proof (Passport/Adhaar Card)
 Class 10th (Marksheets and Degree certificate)
 Class 12th (Marksheets and Degree certificate)
 Graduation (Marksheets and Degree certificate)

12.  Post Graduation (Marksheets and Degree
certificate)
 Any other Highest Qualification Education
Credentials (Marksheet and Certificate)
 Relieving letter of all previous employers
 Acceptance of resignation / Relieving letter from
previous employer on letter head

13.  3 Months Salary Slips of previous employer
 Cancelled cheque of Bank account
 Passport size Photographs - 5 Nos. in blue
background

14. E-mail department
/team/functional
area of the new hire
Set up meetings
with critical people
for employees first
weeks
Select the buddy
Arrange for lunch
with the buddy
during the first
week
Arrange for campus
tour of the new hire

15. Put together
welcome packet
from the
department
Clean the work area,
and set up
cube/office space
with supplies.
Order office or work
area keys.
Order business
cards and name
plate
Arrange for parking,
if needed.

16. New employee laptop arrangement
Landline telephone arrangement
Information to airtel for mobile connection
Arranging area for joining formalities

17. Seat arrangement
Stationary kit preparation
Flower Bouquet Order

18. Identifying the
trainings required
for the job
Scheduling of the
trainings selected
during the first
week

19.  Joining Team
Activity Timeline
Welcome SMS to the new
Employee
8:30 AM
Welcome by EE lead, Ice breaking
activity, TTL Journey & Video,
Location Overview
9:00 AM
SAP Hiring 10:30 AM
Joining formalities
(documentation) & bank account
facilitation
11:00 AM

20.  Administration
Activity Timeline
New Hire to be
escorted by the
security
9:00 AM
Data and voice
connection plans
2:30-4:00 PM
Lunch arrangement 1.30 PM

21.  IT Team
Activity Timeline
Overview and Laptop Handover By 6:00pm

22. Schedule job duties and expectations
• Give employee his/her initial assignment.
• Debrief with employee after he/she attends initial meetings,
attends training, and begins work on initial assignment.
• Explain the annual performance review and goal-setting
process
• Briefing on Performance Appraisal and the methods used in
appraisal
Socialization
• Arrange for a personal welcome by the team members

23. Technology Access and Related
•Ensure employee has fully functioning computer
•Employee has system access
•Knows the Data Integration Policy of the company.

24. Retention
Performance
Growth
Satisfaction