Automating repetitive manual business processes enables your employees to focus on key business priorities, reduce manual errors, and improve customer satisfaction. Learn how SAP Intelligent Robotic Process Automation helps you automate SAP S/4HANA business processes with pre-built bots and comprehensive development toolset.

1. INTERNAL
May, 2020
Future-Proof Your
Business Processes
with Automation
SAP Intelligent Robotic Process
Automation for SAP S/4HANA

2. 2© 2020 SAP SE or an SAP affiliate company. All rights reserved.
Robotic Process Automation is the fastest-growing
software subsegment tracked by Gartner
of what a manager
currently does will be
automated by 2024,
requiring a complete
overhaul of the role of
the manager1
69%
RPA can save finance
departments 25K hours of
avoidable work annually2
25k hours
In 2021, AI
augmentation will
create $2.9 trillion
of business value
and 6.2 billion
hours of worker
productivity3
$2.9T
Through 2021, 40% of
enterprises will have robotic
process automation (RPA)
“buyer’s remorse,” due to
misaligned, siloed usage
and inability to scale.4
40%
1 Gartner, “Predicts 2020: AI and the Future of Work,” December 2019
2 Gartner Press Release: Gartner Says Robotic Process Automation Can Save Finance Departments 25,000 Hours of Avoidable Work Annually October 2019,
https://www.gartner.com/en/newsroom/press-releases/2019-10-02-gartner-says-robotic-process-automation-can-save-fina
3 Gartner, “Leverage Augmented Intelligence to Win With AI,” June 2019
4 Gartner, “Critical Capabilities for Robotic Process Automation,” December 2019

3. 3© 2020 SAP SE or an SAP affiliate company. All rights reserved.
But not all RPA tools are created equal
How can I automate
structured SAP S/4HANA
processes?
Why do bots fail
when a UI element
changes location?
How can we monitor
bots and manage
error handling?
How do we automate
processes with
manual steps?
Can we automate
SAP S/4HANA processes
integrated with third-party
solutions?

4. 4© 2020 SAP SE or an SAP affiliate company. All rights reserved.
We used SAP Intelligent RPA to
automate use cases that
required significant manual
intervention and redundant work.
This saves us time and cuts
down on human error, and our
employees are spending more
time on innovative work.”
Chengbo Yu
CIO, Asia Pacific Region
REHAU Polymer China Co. Ltd
Auto-upload of 1,000 financial
accounting docs: From 4 days
to 10 minutes
Improved order closing:
From 1 day to 2 minutes
Bot auto processes
6,000 production orders

5. 5© 2020 SAP SE or an SAP affiliate company. All rights reserved.
Accelerate your journey to
your Intelligent Enterprise
with SAP Intelligent Robotic
Process Automation
Accelerate automation with
embedded AI, faster execution,
and simplified licensing
Automation made for SAP
applications with prebuilt bots and
proprietary SAP UI connectors
Leverage comprehensive
automation capabilities with stable
development and monitoring tools
Purpose-built
Fast
Complete

6. 6© 2020 SAP SE or an SAP affiliate company. All rights reserved.
SAP Intelligent RPA studio for bot development
Purpose-built automation
for SAP applications
Reduce automation time
with 70+ free prebuilt
SAP S/4HANA best
practice bots
Simplify UI integration
with dedicated connectors
to SAP Fiori and SAP GUI
Automate data collection
with SAP and third-party
applications to feed SAP
Digital Boardroom
Accelerate bot
development with
best-in-class integration
with SAP applications

7. 7© 2020 SAP SE or an SAP affiliate company. All rights reserved.
SAP Intelligent Robotic Process Automation
Store to access prebuilt bots
Faster time to value
with automation
Increase productivity and
quality with reusable
components
Maximize performance
with high-speed
robotic processing
Get started
quickly with
SAP Cloud Platform
Enterprise Agreement
Use ready-to-deploy
bots from the
SAP Intelligent Robotic
Process Automation Store

8. 8© 2020 SAP SE or an SAP affiliate company. All rights reserved.
SAP Intelligent RPA dashboard for
monitoring the execution
Complete capabilities to
automate any process
Automate any business
process with or without
human intervention
using attended and
unattended bots
Automate processes
with unstructured
information using
embedded AI and
intelligent services
Integrate seamlessly
with Microsoft Office
components and files
such as Excel, Word,
and Outlook
Increase developer
efficiency with complete
set of development,
debugging, and
monitoring tools

9. 9© 2020 SAP SE or an SAP affiliate company. All rights reserved.
Design, run, orchestrate, and monitor SAP and non-SAP applications
SAP Applications
Non-SAP Applications
Third-party tools
Legacy applications
Web applications
Internet portals
SAP
Intelligent
RPA Integration via
UIs and APIs.
Servers and
desktops.
Design
with Studio
Orchestrate and Monitor
with Cloud Factory
Run with
Agents

10. 10© 2020 SAP SE or an SAP affiliate company. All rights reserved.
Value of
SAP Intelligent
RPA for business
processes
Execute faster, reduce
errors, and optimize
processes by automating
manual tasks
Shared services
Accelerate financial
closings, reduce manual
efforts, and optimize
resources
Financial transformation
Increase customer
satisfaction through
automation
Customer service
Automate, monitor,
and increase the
visibility of tasks
Operations
Accelerate onboarding
for employees and
customers, and increase
master data consistency
Data management

11. 11© 2020 SAP SE or an SAP affiliate company. All rights reserved.
SAP S/4HANA automation use case: Physical inventory count
Updates are manually executed based on physical inventory documents generated in SAP S/4HANA
Create physical
inventory document
Create physical inventory
count templates for each
document
Conduct physical
inventory count
Post inventory updates
into SAP S/4HANA
Updated inventory
status is reflected
Physical inventory
count – Generate
count list
SAP Intelligent RPA
Bot 49R
Physical inventory
count – Upload
count list
SAP Intelligent RPA
Bot 4A8
Replace manual steps with:

12. 12© 2020 SAP SE or an SAP affiliate company. All rights reserved.
Although we’re just at the
beginning of our journey with
SAP Intelligent Robotic Process
Automation, we are already
realizing its potential to help us
work more efficiently, serve
customers better, and gain
competitive advantage.”
Dr. Daniel Neuhäuser
Head of ERP Core Solutions
Villeroy & Boch Group
Tight process integration with
SAP ERP and productivity solutions
Bots respond to standard emails
and make general ledger postings
Free customer service, finance,
and purchasing staff for higher
value work
Evolving bots with greater AI and
automating more complex tasks

13. 13© 2020 SAP SE or an SAP affiliate company. All rights reserved.
How SAP Intelligent RPA solution delivers business value
Improve operations
Mobilize resources for high-value
tasks at lower costs
Increase service quality
Reduce processing times for
revenue generating transactions
Increase compliance
Maintain well-documented audit trails
Reduce human errors
Automate to gain speed and efficiency

14. 14© 2020 SAP SE or an SAP affiliate company. All rights reserved.
7 key reasons to
choose SAP Intelligent
RPA to automate SAP
S/4HANA processes
Best-in-class integration with SAP applications
Pre-defined bots
Reusable components
Comprehensive bot development tools
Fully attended and unattended RPA capabilities
Flexible pricing using SAP Cloud Platform Enterprise Agreement
Embedded AI and machine learning

15. 15© 2020 SAP SE or an SAP affiliate company. All rights reserved.
Get started
Learn more
sap.com/rpa
Try SAP Intelligent RPA free
cloudplatform.sap.com/try
Find FREE prebuilt bots
https://store.irpa.cfapps.eu10.hana.o
ndemand.com/
Contact your SAP Account Executive

16. Pratiksha Agarwal
Senior Business Process Consultant
SAP Platform & Technology Product Marketing
pratiksha.agarwal@sap.com
Thank you.
Saiprashanth Reddy Venumbaka
Senior Director
SAP Platform & Technology Product Marketing
saiprashanth.venumbaka@sap.com

17. 17© 2020 SAP SE or an SAP affiliate company. All rights reserved.
Additional Info

18. 18© 2020 SAP SE or an SAP affiliate company. All rights reserved.
Types of Robotic Process Automation
Unattended
Fully automated process where
robots are working autonomously
Attended
Partially automated process
where robots are coworking with
humans, also called Robotic
Desktop Automation (RDA)
SAP Intelligent RPA supports both unattended and attended models

19. 19© 2020 SAP SE or an SAP affiliate company. All rights reserved.
Criteria for selecting processes for automation with RPA
Manual & Repetitive High Volume Multiple Systems Missing Integrations
Focus Area Criteria
Collect data • Consolidate and manipulate data from multiple sources
• Multiple applications touched by the user during process execution
• Example: SAP S/4HANA, SAP ECC, Excel, Outlook, web applications, non-SAP systems
Collaborate, trigger user
action, and communicate
• Approval follow-up with multiple stakeholders
• Workflow trigger
• Automatic service ticket resolution
• Monthly reports
• Email integration
Improve user productivity • Use digital assistants to improve and accelerate processes
• Example: Chatbots and RPA bots to perform operational work on user’s behalf
• Completely executed part of the processes using bots
• Example: 24/7 execution

20. 20© 2020 SAP SE or an SAP affiliate company. All rights reserved.
Search your desired package
from the RPA Bot Store. Use the
search feature or filter functions
(e.g. LoB) on the left.
Getting started: Downloading and deploying bots from the RPA Factory (1/2)
For the selected bot, click Get
Package to download it. You
can also get the configuration
guide here for more details.
Navigate to the Packages tab.
Here you can find your desired
package and then deploy it into
your environment.

21. 21© 2020 SAP SE or an SAP affiliate company. All rights reserved.
Go to the deployments to find
your downloaded package in
your environment. You can now
set a trigger and working
schedule for your bot.
Getting started: Downloading and deploying bots from the RPA Factory (2/2)
Next, you will need to set or
create the variables per the
configuration guide. Simply go
to Management tab > your
environment.
Your package should now be
deployed to your Desktop
Agent. Click start to begin.

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