This presentation was delivered at SharePoint Saturday 2018 (#SPSCLT18). In SharePoint, content types are very powerful but still not understood by many people in charge of making SharePoint work for their organization. Content types can be used to lessen the workload by making a template that can be used throughout the different depts. of an organization and even across site collections. In this session, we will not only go through what content types are, we will go through how to build, disseminate and maintain them.

1. 2018

2. The Wonderful World of Content Types

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 Microsoft Consultant | Solutions Developer | Trainer
 Specialty: Office 365, SharePoint, InfoPath
 Applications & Intranet Developer 2001 – 2009
 SharePoint Developer 2009 - Present
 Microsoft Consultant | Trainer 2012 – Present
 CompTIA CTT, Microsoft Certified Professional (MCP)
 Other Roles: Microsoft Voices for Innovation (VFI)
Taskforce; SUGDC community lead; Tech Speaker;
Former IAMCP DC Philanthropy Chair, Board
Member, and WIT Community Leader; MFCF-DC
Founder; FEDSPUG and WSPDC Board Member;
Former Microsoft WPC/Inspire Partner Engagement
Board (PEB) Member; Tech Event Co-organizer (IT
ProCamp DC, Office 365 Ramp Up and Cloud One
Day) Nikkia T. Carter
Director of Collaboration and Training
C3 Integrated Solutions, Inc

4. Feel Free to Get Social!
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@ladygwenavear
C3Integrated
https://plus.google.com/u/0/11555
2693236491491216
C3-Integrated-Solutions
NikkiaTCarter
C3Office365

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6. QR Codes for Speaker Survey
Session #4
2018

7. Speaker Survey and
Raffle
• This year we are replacing the paper version of Speaker Survey
with Microsoft Forms.
• Scan the QR code for each session to access and submit your
survey.
• QR codes can be found in the program guide or on the room sign
located by the door.
• You will receive ONE raffle ticket for each session survey you
complete.
• The raffle ticket volunteer will validate your First and Last name
before providing your ticket(s)
• Drawing will be held this afternoon 4:00-4:30 pm.
• Must be present to win.
You can download and use the QR Reader app available for both
iOS and Android

8. Questions?
Ask Me!
Please use the chat window.

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10. Disclaimer
1
1
• Microsoft cloud technology is constantly being
updated.
• As such, although we try to keep up to date
slides, it is extremely difficult.
• Please excuse any inconsistencies between our
slides and the cloud.
• Also, please excuse me if I fumble around if
Microsoft added something or moved a button.

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About Content Types

12. What is it?
A content type is an item and metadata
and/or other information such as a
template or a retention policy. The item
could be a file, document, excel workbook,
a status indicator for a progress report,
folder, etc.
For example, you could create a content
type Invoice, Sales Contract, Legal
Contracts, Time Off Request, etc. that you
can then insert in every list or library where
needed.

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Here is a short list of just some default parent content
types in SharePoint.
 Digital assets content types: Audio, Video, and Image
 Document content types: Basic page, Document,
Form, Link, and Wiki Page
 List content types: Announcement, Contact, Blog Post,
Task
Parent Default Content Types

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Here are some of the common things you can:
 Add columns (metadata)
 Create custom New, Edit, and Display forms
 Attach workflows
 Associate custom solutions or features
 Associate information management policies
 Attach a document template for new items
(document content types only)
What Can You Do with Content Types?

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Feel The Power!
 Make custom content types
from OOTB and other custom
content types
 Make a change in one place and
the change goes everywhere
 Others can use your creation

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And More Power!
Introducing the Content
Type Hub!
Now you can publish
across site collections,
not in just one!

18. More on Content Types

19. Template
Content
Type
Create your own using your
own document template
Implant it directly
into the library
*Ok this is not really a content
type but will take the place of
the library’s content type
Implant it directly
a content type
*Can be OOTB or custom

20. Content
Types with
Metadata
You can add columns to any
content types.

21. InfoPath
Yeah, you heard me right.

22. Where
They Live
Seek (in Site Settings)
and Ye Shall Find

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 You can make a content type at any level of the site collection and it will inherit down but if you are not the
top of the site collection then you/others may not be able to use in places you thought you could use it.
Best practice is to publish to the site collection or, better yet, the hub.
 You can modify the list or library content type but that may not be transferrable to other places. To make
one that is useful in other places, create at the top of the site collection then replace the content type in the
list/library you currently need it in.
 In the library, if you made a mistake or have to switch the Document template back, use
<documentlibraryname>/Forms/template.dotx (use may have to use the absolute, instead of the relative,
path if you get an error).
 Your environment’s content types may only use Site Columns (also if you create the content type in the Site
Settings -> Site Content Types). Make sure you create the Site Columns before you try to use them. Using
Site Columns is best practice anyway.
 In SPO, the Content Type Hub is turned on when you turn on the Site Collection feature (Content type
Syndication Hub) and it uses a hidden site (i.e. https://<myorg>.sharepoint.com/sites/contentTypeHub). It is
currently not visible in the SPO Admin Center, old or new.
 Content Types using the hub must be published from the hub itself. Although you have the appearance of
being able to publish to the hub from, you can only publish from the hub down.
This Photo by Unknown Author is licensed under CC BY

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27. Any Final
Questions?
Please use the chat window.

28. Got Questions? Reach out!
C3 Integrated Solutions, Inc.
(571) 384-7950
Email: info@c3isit.com
Web: www.c3isit.com
@C3isit
@ladygwenavear
C3Integrated
C3-Integrated-Solutions
NikkiaTCarter

29. QR Codes for Speaker Survey
Session #4
2018

30. Speaker Survey
and Raffle
• This year we are replacing the paper version
of Speaker Survey with Microsoft Forms.
• Scan the QR code for each session to access
and submit your survey.
• QR codes can be found in the program guide
or on the room sign located by the door.
• You will receive ONE raffle ticket for each
session survey you complete.
• The raffle ticket volunteer will validate your
First and Last name before providing your
ticket(s)
• Drawing will be held this afternoon 4:00-
4:30 pm.
• Must be present to win.
You can download and use the QR Reader app
available for both iOS and Android

31. SharePint Happy Hour event held after
SPSCLT18 at Duckworth’s Grill and Taphouse
Uptown.
Walking distance from UNC Charlotte Center
City campus and the 7th street light rail stop.

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Reference Instructions
• Create or customize a site content type (SPO, SP2013/2016)
https://support.office.com/en-us/article/Create-or-customize-a-site-
content-type-27EB6551-9867-4201-A819-620C5658A60F
• Add a content type to a list or library (SPO, SP2013/2016)
https://support.office.com/en-us/article/Add-a-content-type-to-a-list-or-
library-917366AE-F7A2-47AD-87A5-9689A1884E60
• Activate the content type hub (SP 2013/2016)
https://support.office.com/en-us/article/Activate-a-content-type-
syndication-hub-1d12ee7f-77e0-4b50-bf93-7628b8478bf6
• Publish a content type from a content publishing hub (SPO,
SP2013/2016)
https://support.office.com/en-us/article/Publish-a-content-type-from-a-
content-publishing-hub-58081155-118d-4e7a-9cc5-d43b5dbb7d02