This document outlines best practices for project management. It recommends (1) planning work with a project definition document, (2) defining project management procedures up front such as quality management and risk management, and (3) monitoring projects for warning signs of issues. It also advises obtaining sponsor approval for scope changes, guarding against scope creep, identifying risks early, reassessing risks ongoing, and resolving issues promptly. Following these practices can help complete projects faster, at lower cost and higher quality by effectively coordinating resources through the project life cycle.

2. Introduction
• All projects need some level of project
management.
• Project management processes and practices
are used to coordinate resources to achieve
predictable results.

3. Organizations expect projects to be:-
Completed Faster
Cost Effective.
Higher Quality.

4. • Objectives can be met through the effective
project management processes.
• Consider the size, complexity, and other
characteristics of your project.
• Build the right project management
processes to effectively manage and control
your project.

5. A Project management best practices.
Plan
Monitor Control

6. There are three major deliveries from planning
process:-
Project Definition
Planning
Project Management Project Workshop
Procedures

7. Project Definition
Best Practices : Plan the work by utilizing
the project definition document
• Project Overview
• Objectives
• Scope
• Assumption and Risk
• Organization
• Initial effort, cost and duration estimate.

8. Project workplan
Best Practices : Project workplan
• The workplan provides the step by step
instruction to construct and managing the
project.
• Workplan includes
– Assigning resources
– Estimated the work

9. Best Practices : Project management
procedure up in front
The project management procedures outline the
resources that will be used to manage the project.
Quality Management
Issue Management Risk Management
PROJECT
Communication Management Scope Management

10. Contd….
Quality management can be considered to have three
main components: quality control ,quality assurance
and quality improvement.
Quality management is focused not only on product
quality, but also the means to achieve it.
Issue Management refers to the discipline and process
of managing business issues .

11. Contd….
• Project Scope Management managing the agreed work
within the stakeholders and managers.
A clear and well defined scope is very important for the
completion of any minor or major project on time.
• Risk management involves assessing and quantifying
business risks, then taking measures to control or reduce
them.
• Communications management is the
systematic planning implementing, monitoring, and
revision of all the channels of communication within
an organization , and between organizations

12. • Manage and Control:-
• Only challenge is to execute your plans and
processes correctly.
• Manage the work plan:-
• Monitor the schedule
• Monitor the budget

13. Best Practices : Look for Warning signs
Look for other signs that the project may be in
trouble. These could include the following:
• Budget starts to get bigger.
• Unscheduled overtime to hit the deadlines.
• Team morale starts to decline.
• Deliverable quality or service quality starts to
deteriorate.

14. Best Practices : Ensure that sponsor
approves the scope changes requests
In general, the project sponsor is the person funding the
project. For infrastructure projects like an Exchange
migration, the sponsor might be the CIO or CFO.
Requests for scope changes will most often come from
stakeholders—many of whom may be managers in their
own right. One manager might want chat services for
their area. Another might want an exception to the size
limits you have placed on mailboxes.

15. Contd….
It doesn't matter how important a change is to a
stakeholder, they cannot make scope-change
decisions, and they cannot give your team the
approval to make the change.
In proper scope-change management, the sponsor
must give the approval, since they are the only ones
who can add additional funding to cover the changes
and know if the project impact is acceptable.

16. Best Practices : Guard against scope creeps
Scope creep is a term used to define a series of small
scope changes that are made to the project without
scope-change management procedures being used.
Best Practices :Identify risks in front
Risks refer to potential events or circumstances
outside the project team’s control that will have an
adverse impact on the project. Technically, the value of
those results may be positive or negative.

17. Best Practices : Continue to assess the
potential risk throughout the project.
Once the project begins, periodically perform an
updated risk assessment to determine if other risks
have surfaced that need to be managed.
Manage Issues:
All projects of any size and complexity will have issues
arise that need to be dealt with and resolved. If you
have not done as good a job managing risks, chances
are you will have more issues to deal with than you
might have otherwise.

18. Cont…
Issues are big problems. For instance, the Exchange
servers you ordered are not ready and configured on
time. Or perhaps the Windows 2000 is not set up
correctly and needs to be redesigned.
The project manager should manage open issues
diligently to ensure that they are being resolved.
Issues, by their nature, must be resolved with a sense
of urgency.

19. Conclusion
There are always complexities in dealing with newer technology and ensuring
that all the pieces integrate together.
There are also challenges in implementing infrastructure with as little impact
on your customers as possible. All of these challenges can be overcome
through a proper mix of planning, monitoring, controlling, and executing.
The planning, monitoring, and controlling aspects are where project
management processes and techniques are needed. Proper planning and
management of the migration effort will take more time up front but will be
more than rewarded with efficiencies and savings throughout the rest of the
project.

20.  The project management best practices:-
• Plan the work by utilizing a project definition
document.
• Define project management procedures up front.
• Look for other warning signs.
• Ensure that the sponsor approves scope-change
requests.
• Guard against scope creep.
• Identify risks up front.
• Continue to assess potential risks throughout the
project.
• Resolve issues as quickly as possible.

21. Thank You
References :-www.techrepublic.com,
www.wikipedia.com
and Google images