Invited Talk of Nicolas Lemcke Horst, Ambassador of the Danish Basic Data Programme, Agency for Digitisation, Ministry of Finance of Denmark: at the European Data Forum 2014, 19 March 2014 in Athens, Greece: Danish Basic Data

1. - Good basic data for everyone
Nicolas Lemcke Horst , March 2014 1
Introducing the Danish Basic
Data Program

2. INTRODUCTION – KEY ISSUES
● How to reduce costs of administration
● How to run an efficient administration
● How to become a data driven public sector and society
.
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3. WHAT IS BASIC DATA?
In order to carry out its
tasks, any public
authority needs access
to data. Some of this
data is required by
several authorities in
different administrative
areas and levels. This is
basic data.
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4. A BRIEF SUMMARY OF THE BASIC DATA
PROGRAM
● A long tradition of high quality, stand-alone, Base Registries
(with issues…)
● 2010 – 2011: Identifying the Program
● 2011 – 2012: Defining the Program
● 2013 – 2017: Delivering the Program
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6. THE PUBLIC SECTOR AGREED ON CREATING
THE BASIC DATA PROGRAM IN OCTOBER 2012
● Investments of approx. EUR 125 million up
to 2016
● Open access to public-sector basic data for
everyone, including enterprises and
individuals
● A common single distribution solution: the
Data Distributor
● Initiatives for real property, address,
geographic, individuals and business data
● The establishment of a cross-institutional
governance model: basic-data committee
● Analyses of new areas of basic-data
relevance
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7. WHERE DOES THE MONEY COME FROM?
● Internal savings in the base registers:
Less IT (from simplification), less
administration (no sales) – 10pct
● Reduced costs of keeping the data
updated – 10pct
● Efficiency gains in
departments, municipalities, regions –
80pct
Benefits from 2020
● The public sector gains are approx. 33
mio. EUR
● The private sector gains are approx. 66
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8. HOW IS THE MONEY SPEND?
● IT-projects – 20pct
● Buying free data – 40pct
● Improving data quality – 20pct
● Project-costs – 20pct
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9. KEY TRAITS OF THE DANISH BASIC DATA
PROGRAM
● Guided by Business Cases and public sector efficiency gains
● Based on a strong tradition of strategic and operational
coorperation in the public sector on e-government
● The program is sponsored by high level political boards
● The financing is done up front (costs and benefits)
● The program solves many long-standing issues
● Managing Successfull Programs (MSP) is used as the
framework for governance and implementation
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10. KEY COMPONENTS OF THE BASIC DATA
PROGRAM
● 1 governance structure
● 3 cross-program deliveries
● 6 sub-programs for improved basic data
– 38 projects as of now
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11. 6 SUB-PROGRAMS IN THE BASIC DATA
PROGRAM
● SP1: Efficient real property management and re-use of real
property data.
● SP2: Efficient re-use of addresses, administrative units and
place names.
● SP3: Common basic data for water management and
climate change adaptation
● SP4: Open and efficient access to geographic data.
● SP5: Efficient basic registration of people and fewer
shadow registers.
● SP6: Efficient re-use and sharing of basic data on
businesses.
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12. THE COMMON BASIC DATA TERMS OF USE
● The Licensor grants you a worldwide, free, non-exclusive and otherwise
unrestricted licence to use the Data, which you are free to e.g.
o copy, distribute and publish;
o adapt and combine with other material;
o exploit commercially and non-commercially.
● The Data may not be used in a way which suggests that the Licensor
endorses, supports, recommends or markets the user of the Data, or the
services or products of the user of the Data.
● You must ensure the use of the Data is in accordance with Danish law.
● [Acknowledgement of source]
● The Data is provided 'as is' and the Licensor shall not be liable for content,
origin, errors or omissions in the Data and shall not be liable for any loss or
damage caused by its use.
● The Licensor provides no guarantee for the continued availability of the Data,
and may at all times change the right of use of the Data and the conditions for
its use.
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infrastruktur/Grunddata/Projekterne/Faelles-vilkaar

13. THE DATA DISTRIBUTOR
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14. THE DATA DISTRIBUTOR
● All common public-sector basic data will be distributed via the
Data Distributor
● The Data Distributor can also distribute other public-sector data in
the future.
● Updating basic data will still be carried out via the basic-data
administrator's existing interfaces
● The basic-data administrator will provide an up-to-date copy of
basic data at a frequency that meets the needs of users
● The basic-data administrator will own the data and will be
responsible for developing data and interface descriptions for
display with the Data Distributor Any cross-cutting data
descriptions will be prepared jointly by several basic-data
administrators
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15. THE DATA DISTRIBUTOR
● Will distribute data to both the public and the private sectors
● Will provide both online search and file distribution services
● Will provide support for standardized technical interfaces and only
a single basic-data access agreement needs to be entered into
● Will store and distribute data pursuant to Danish and European
legislation
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16. THE GOAL: AN EFFICIENT BASIC DATA-
INFRASTRUCTURE
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Changed
processes a t
register
authority
New
governance in
basic data
domain
New common
Data
Distributor
Changed
processes a t
users’
Growth and
productivity
(privat
sector)
New products
and services in
private sector
New common
data model
Closing of
copy registers
Joint promotion
of new
possibliities
Adapation of
users’ it-
systems
Released
ressources
among register
authorities
Open access
to data
Time savings in
developnent of
new it-systems
Released
ressources
among users
Quality
improved data
Reduced costs
in maintenance
of it-systems
Reduced
administration
of copy data
Reduced
effords to
manage errors
in data
Reduced cost to
purchase data
Common
licensing
agreement
Efficiency
and
modernizatio
n (public
sector)
Reuse of basic
data
Reduced costs
of data
distribution for
register
authority
New
applications
and exploitation
of data
Reduced
duplicated data
update for
users
9
10
15
13
14
11
Improved
trust in data
Reduced
administration
of contracts
Improved
administratio
n (public
sector)
Deliveries Change Benefits Main benefits Vision
Correct and
faster decisions
by authorities
12
6
5
4
7
1
2
3
8
The Benefit Map

18. ”FIVE STARS OF THE BASIC DATA PROGRAM”
 Basic Data have sufficient quality for the major uses of the
data
 Responsibility for keeping the Basic Data valid and up-to-
date is clearly placed and efficiently handled
 Basic Data is semantically coherent and modelled
accordingly to the Model Rules of Basic Data
 Basic Data is available for free and with non-restrictive terms
for reuse (does not apply to sensitive data) through the Data
distributor
 Basic Data is being used in the public sector and by
businesses where the data can bring significant value
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19. LESSONS LEARNED
Governance
• Balancing the need for a common overview and coordination
with the autonomy of the authorities involved
• Making the division of responsibility between the basic data
board, the basic data secretariat and the subprogram
steering groups clear and functional
• Ensuring that the governance structure works smoothly in
order to perform due diligence
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20. Life can only be understood backwards;
but it must be lived forwards
Søren Aabye Kierkegaard
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21. QUESTIONS
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22. FOR MORE INFORMATION
Please contact Ambassador of Basic Data Nicolas Lemcke Horst
Mail: nho@digst.dk
Tel.: +45 6063 0799
Please contact our international coordinators about e-government questions
Cathrine Lippert, tlf. 2257 7174, calip@digst.dk or
Yih-Jeou Wang, tlf. 2569 3264, yjwan@digst.dk
Read more about basic data at:
http://www.digst.dk/Home/Servicemenu/English/Digitisation/Basic%20Data
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