Feel like you are always in a rush? Never have time to breathe, or get ahead of your to do list? It might not be the number of items on your schedule, but the decisions you make on when, where and to who you give your time too.
In this session we break down the basics of everyday time management. With a little bit of structure, a dash of technology and tiny bit of will power, you’ll feel like you've finally got control of your schedule.
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The Basics of Everyday Time Management
Feel like you are always in a rush? Never have time to breathe, or get ahead of your to
do list? It might not be the number of items on your schedule, but the decisions you
make on when, where and to who you give your time too.
In this session we break down the basics of everyday time management. With a little
bit of structure, a dash of technology and tiny bit of will power, you’ll feel like you've
finally got control of your schedule.
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BE HONEST & REALISTIC
• What is your ideal schedule?
• How many items can you achieve in a day?
• Break projects down into phases.
• Assess your resources.
• Prioritize accordingly.
• Leave room for emergencies.
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WRITE OUT YOUR LIST OF MUST-DO’S
(IN HOURS / TIME PER DAY)
THEN CALENDAR THEM
• Time for client
meetings
• Business Development
• Family commitments
• Me time
• Time for Real Work
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CREATE A TO-DO LIST EACH DAY
• 3-5 Items you can
actually accomplish
• Number in order of
difficulty / importance
• Can you delegate?
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THE EMAIL TIME-SUCK
• Complete one task before
your day begins
• Don’t stay in your email all
day
• Block out time between
tasks to address emails
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D-A-F-T
HTTP://WWW.LEGALTYPIST.COM/D-A-F-T/
• Create 4 Folders in your Inbox
– Defer
• Items awaiting completion that are scheduled on your calendar
• Items you want to read later
– Act
• Complete any email that can be done in less than 2 minutes right
away.
• If it requires more than 2 minutes, create a calendar entry
referencing that email
• Then move the email to the defer folder
– File
• Anything you want, client emails, receipts, other.
– Toss
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THE 10 MOST IMPORTANT
MINUTES OF YOUR DAY
• Plan your tomorrow
• Select attire
• Mind map travel
• Check the weather
• Gather personal items
• Pack your gym bag
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NO EMOTIONAL DECISION MAKING
• Set your schedule
• Do not be swayed by
outside forces
• People select from the
options you provide
• If I were alone would I
change my plan?
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QUELL PROCRASTINATION
• We are programmed to fear
success.
• Your brain subconsciously stops
you from doing what you need
to be successful.
• Close your browser / block
social media sites.
• The right now rule.
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SAY NO
• Don’t feel obligate to
commit
• No emotional decision
making
• Be realistic and honest
• Avoid setting yourself
up for panic, anxiety or
last minute bail outs
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Chelsey Lambert
Vice President, Clients and Communication
Co-Chair, ABA GP Solo, Technology Green Team
312-667-1768 office
847-702-2774 cell
Chelsey.Lambert@Smokeball.com
@ChelseyLambert
Editor's Notes
Find contacts details quickly
Easy for all staff to work together efficiently.
You don’t need to take the paper file with you anymore. Cloud software has changed that. Software like Smokeball makes it EASY to work together as a team no matter where you are physically located. Pulls together everything, even the checklist you write on the front of the file!!
Find contacts details quickly
Easy for all staff to work together efficiently.